Human Resources Coordinator

CareFlite is a 501(c)(3) nonprofit ambulance service sponsored by Baylor Scott & White Health, JPS Health Network, Methodist Health System, Parkland, and Texas Health Resources.  CareFlite provides medical transport by helicopter, airplane, and ground ambulance, and non-medical transport via wheelchair van.

We are seeking an organized and detail-oriented Human Resources Coordinator to join our team in Irving, United States. In this role, you will provide essential administrative support to our HR department while ensuring smooth operation of daily HR activities and maintaining accurate employee records.

• Maintain employee records and HR database with accurate and up-to-date information.
• Creates access badges for employees, ensuring correct access in compliance with approval procedures.
• Support benefits administration and enrollment processes.
• Schedule and coordinate HR and Talent Acquisition related meetings, training sessions, and employee events.
• Review resumes and support the recruitment process as needed and assigned.
• Generate HR reports and maintain confidential personnel files.
• Respond to employee inquiries by assisting employees with their requests and questions, escalating to the correct resource as needed.
• Support performance management processes and documentation.
• Processes and maintains HR team office supply orders.
• Assists the HR Team with various research and/or special projects.
• Oversee anniversary pins and birthday card acknowledgments.

QUALIFICATIONS, KNOWLEDGE & EXPERIENCE REQUIRED:  

• Bachelor's degree in Human Resources, Business Administration, or related field preferred
• 2-3 years of HR administrative experience required
• Proficiency in HRIS systems and Microsoft Office Suite preferred
• Understanding of confidentiality requirements within the Human Resources Department
• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• Detail-oriented with high accuracy in data entry and record-keeping
• Experience with HR processes, including onboarding, benefits administration, and employee records management, preferred
• Knowledge of HR policies, procedures, and basic employment laws preferred
• Ability to maintain and  handle sensitive information professionally
• Strong multitasking abilities with excellent follow-through
• Demonstrated customer service orientation with a supportive attitude

PHYSICAL AND MENTAL REQUIREMENTS:

• Ability to understand, remember, and apply oral and/or written instructions.
• Must be able to see and speak with customers and observe equipment operation.
• Occasionally perform tasks while standing and walking up to 25% of the time.
• Fast-paced environment with frequent interruptions.
• Light lifting up to 20 pounds.
• Sit for long and/or short periods at a desk or table – up to eight (8) hours.
• Stoop, bend, reach, twist less than 5% of the time.
• Repetitive motions for the computer equipment used.
• Clear speaking and adequate hearing sufficient to communicate effectively and respond appropriately in person and/or on the telephone.
• Work is performed primarily in an office environment using standard office equipment.

All your information will be kept confidential according to EEO guidelines.

The statements contained in this position description reflect the general duties considered necessary to describe the principal functions of the job as identified and shall not be considered a detailed description of all the work requirements that may be inherent in the position.