Executive Assistant [HT-928028]

INTERNET CAFE GAMES 

EXECUTIVE ASSISTANT

THE PERSON

Do you have a knack for helping executives reclaim their time and focus on what matters most?  Are you passionate about supporting leadership and contributing to the growth of a forward-thinking company? Do you excel at managing multiple priorities while ensuring no detail is overlooked?  If you are organized, resourceful, and dedicated to enabling leadership to perform at their best, we want to talk to you!

Our ideal Executive Assistant is:

• Exceptional Communicator – Written & Verbal: You demonstrate a high level of proficiency in both written and verbal communication. Whether preparing correspondence, drafting reports, or engaging in meetings, you convey information clearly, concisely, and professionally. You tailor messaging to suit the audience and context, ensuring clarity, consistency, and alignment across all channels. Your communication supports effective decision-making and reinforces a culture of transparency and collaboration.
• Tech-Savvy: You are comfortable using various digital tools and software to improve efficiency. From managing communication platforms to streamlining operational processes, you leverage technology to make things run smoothly.
• Detail-Oriented: You don’t let anything slip through the cracks. Whether it’s managing calendars, preparing materials, or organizing events, you ensure that everything is meticulously planned and executed.
• Proactive: You don’t wait for problems to arise; you anticipate needs before they come up. You stay a step ahead, taking the initiative to solve issues and streamline processes without being asked.
• Professional: You understand the importance of confidentiality and discretion in every interaction. Leaders rely on you to manage sensitive information with care, and you always maintain the highest standards of etiquette in both formal and informal settings.

Our ideal Executive Assistant is independent, emotionally mature, and thrives in an environment where clarity, adaptability, and initiative are key. You operate with autonomy—you ask smart questions, gather details, and confidently make decisions that allows leadership to remain concentrated on executive priorities and driving efficiency. You handle ambiguity calmly, prioritize with precision, and bring both structure and flexibility to the fast-moving rhythm of Internet Cafe Games. This is a high-impact role for someone who anticipates team needs, owns outcomes, and grows alongside a bold, evolving company.  You're a natural team player and people person who builds trust easily. You know how to navigate uncomfortable situations with confidence and show up ready to collaborate—even when the path forward isn’t fully clear.

RESPONSIBILITIES

The responsibilities of the Executive Assistant role include, but are not limited to:

Executive Support & Office Management

• Provide high-level administrative support to the Visionary, managing both professional and personal calendars, emails, and priorities.
• Coordinate business and personal travel, including accommodations, itineraries, and related logistics.
• Handle meal planning, office lunch orders, and personal errands (e.g., trophy pickups or special requests).
• Oversee the Executive Suite, including supplies, mail (business and personal), and general upkeep.
• Support light bookkeeping, expense tracking, and use of tools like Google Calendar, Outlook, and QuickBooks.
• Operate with a high level of autonomy, ensuring smooth daily operations without the need for micromanagement.

Meetings & Communication

• Facilitate internal meetings, including synchronization meeting sessions, with clear agendas and tracked follow-ups.
• Act as a liaison across departments to coordinate updates, reports, and cross-functional communication.
• Demonstrate strong verbal and written communication skills with professionalism and clarity.
• Emotionally intelligent, clear communicator, and strong relationship builder.
• Actively listen, ask questions to confirm direction, and communicate with confidence.

Process, Projects & Documentation

• Create and manage efficient administrative processes and SOPs to drive consistency.
• Conduct targeted research based on defined criteria (e.g., software solutions), compiling organized summaries and key company information to support decision-making.
• Comfortable using Zoho & Ninety.io to track workstreams and follow-ups.
• Prepare clean, professional reports, presentations, and summaries using Google Workspace.
• Perform accurate data entry, spreadsheet management, and basic analysis in platforms like Zoho.

Work Style & Environment

• Work independently with sound judgment approximately 60% of the time, requiring minimal oversight during those tasks.
• Adapt quickly to shifting priorities and maintain poise in high-pressure environments.
• Bring initiative, curiosity, and clarity-seeking habits to prevent assumptions and drive follow-through. 

** This is a full-time, in-person position based in Greensboro, NC. **

QUALIFICATIONS

Required

• Minimum 2 years of experience supporting executive leadership in a fast-paced entrepreneurial environment
• High-level computer proficiency, including Google Workspace (Docs, Sheets, Slides), keyboard shortcuts, and general tech savviness
• Strong written, verbal, and interpersonal communication skills, with a professional tone and active listening.
• Proven ability to manage multiple priorities independently, with strong attention to detail under pressure.

Preferred

• Experience working with CRM platforms, such as Zoho
• Minimum 4 years of professional experience in business administration, office management, communications, or related discipline
• Event coordination experience, including scheduling travel, booking hotels, and organizing logistics

Desired

• Familiarity with the Entrepreneurial Operating System (EOS) or similar business frameworks
• Professional certifications in executive assistance, typing, or administrative support
• Minimum 6 years of professional experience in business administration, office management, communications, or related discipline

THE COMPANY – INTERNET CAFE GAMES

At Internet Cafe Games, we’re the go-to provider of fast, reliable, and competitively priced gaming systems in the instant win industry. We empower entrepreneurs with the tools to succeed—delivering high-quality online gaming systems, point packages, and responsive support that keeps their businesses running smoothly. More than just a tech provider, we help create vibrant gaming communities by powering internet cafés and public spaces where people come together to play, compete, and connect. In a fast-moving industry, we’re committed to delivering scalable solutions and exceptional service that help our partners grow with confidence.

WHY WORK WITH US?

• Paid Time Off: 1 week after your first year, plus semi-annual leave
• Clear Vision & Focus: We do one thing and do it well
• Defined Role & Growth: Clear job description with work autonomy
• Work-Life Balance: No after-hours work—your time is yours to enjoy
• Financial Stability: No debt, cash-positive, and financial bonuses
• Long-Term Relationships: Low turnover and a supportive team culture
• Family First: We care about your family time and value your personal life

Core Values:

Grow or Die: From each challenge, have a growth mindset to learn from it, and apply new strategies next time.

Resourceful: Finding quick and clever ways to overcome challenges while maintaining quality

Do the Right Thing: Do what is right, even when no one is watching.

Committed: Taking responsibility for one's actions, keeping promises, and being dedicated to results.

Salary: $58K - $68K

Benefits: Medical, Dental, Vision, Life and Disability, HSA, & FSA 

  Do you thrive in making chaos look effortless? If you love being the calm in the storm and the engine behind the exec, apply now!