Events Coordinator - School of Nursing

About the Work Unit:

With a history dating back to 1908, Vanderbilt University School of Nursing has a long-standing reputation for excellence in nursing teaching, practice, informatics and research. The school offers graduate level education in the Master of Science in Nursing, Doctor of Nursing Practice and the Doctor of Philosophy* (*degree awarded thought the Graduate School).

VUSN is a community that welcomes staff, students, faculty and colleagues from many different professional and personal backgrounds. The vast variety of thought and experience you will find here will not only enrich your work environment, it will also serve as a valuable foundation as you seek and fulfill your professional goals.

Key Functions and Expected Performance:

    Event Planning

• Plans and coordinates a variety of events and activities for the VUSN Dean, faculty and staff, tailoring each to meet department objectives and budgets
• Designs and manages event communication, including RSVP forms (using tools such as MachForm, Microsoft Forms or Formstack) and follows up on event communication on behalf of the Dean 
• Serves on the School Life Committee to support event planning discussions and oversee the event logistics along with committee members
• Manages event finances, including monthly budget reconciliation, timely Oracle reporting of One Card expenses and interdepartmental event charges 
• Maintains school wide events listings on the VUSN calendar

    Event Coordination

• Manages and oversees all event logistics, including venue reservations, catering coordination, event related purchases, and day of event execution
• Coordinates marketing and promotional efforts
• Some local, offsite event coordination is possible

    Administrative Support

• Serves as backup to the Executive Assistant to the Dean, ensuring continuity of operations during absences
• Provides administrative support to the Senior Advisor to the Dean
• Assists with ad hoc projects and strategic initiatives run out of the Dean’s Office

Supervisory Relationships:

This position does not have supervisory responsibility, the position reports functionally and administratively to the Senior Advisor to the Dean.

Education and Certifications:

• A bachelor’s degree from an accredited institution of higher education is preferred

Experience and Skills Preferred:

• Minimum of 3 years of directly related experience 
• Proven ability to coordinate and organize meetings and/or special events 
• Demonstrated administrative and organizational skills, including ability to multitask, make procedural decisions, manage priorities and meet deadlines.
• Proficiency with Microsoft Excel, Word, and Outlook/Office 365 is necessary.
• Familiarity with communication and marketing software such as Emma and knowledge of media and marketing principles
• Strong interpersonal and communication skills, with the ability to collaborate effectively with students, faculty, staff and other stakeholders in a team-oriented environment  
• Knowledge of finance, accounting, budgeting, and cost control procedures