Senior Research Administrator & Grants Manager

USC • Los Angeles, CA - Health Sciences Campus • Full-time

$105,981

per year

financial operations research administration Grants Management NIH Projects Budgeting Skills

Job Description

The Herman Ostrow School of Dentistry of USC’s Center for Craniofacial Molecular Biology (CCMB) is a premier research institution dedicated to advancing scientific understanding of the craniofacial region. Since 1991, CCMB has been a hub of groundbreaking research, home to world-class scientists, and a leader in innovative discoveries in molecular biology and craniofacial development.

We are currently seeking a seasoned and experienced Senior Research Administrator & Grants Manager to lead and manage the Center’s business and research administration operations. This is a unique opportunity to join a prestigious academic environment and oversee a dynamic and diverse research enterprise with over $20 million in annual sponsored research funding.

Position Summary

Reporting to the Director of CCMB, the Senior Research Administrator & Grants Manager will be responsible for managing all business and financial operations of the Center. This includes comprehensive oversight of pre- and post-award activities, especially in relation to NIH and other federal grants, along with supervision of administrative staff. This role plays a critical part in enabling the continued success and growth of the Center’s research mission.

Key Responsibilities

Oversee all financial and budgeting operations, including the annual budget submission.
Ensure compliance with federal, state, and University regulations and policies.
Lead the submission and administration of complex grant proposals and awards.
Act as the primary liaison between principal investigators, University departments, sponsors, and administrative units.
Interpret and enforce research policy guidance (Uniform Guidance, FAR, CAS, OMB circulars, etc.).
Supervise program and administrative staff; manage hiring, performance, development, and if necessary, corrective actions.
Recommend strategic goals and workforce planning initiatives for the department.
Coordinate security and safety efforts in collaboration with the Department of Public Safety.

Qualifications

Required:

Bachelor’s degree (or equivalent combination of education and experience).
Minimum of 7–10 years of experience in pre- and post-award research administration, with a strong focus on NIH-funded projects in the biological sciences.
Demonstrated expertise in financial management, budgeting, and accounting principles.
Proficiency in Workday, Excel, CONCUR, and web-based administrative tools.
Exceptional oral, written, and interpersonal communication skills.
Proven leadership experience, including staff supervision and strategic planning.

Preferred:

Master’s degree and/or Certified Research Administrator (CRA).
Experience managing international collaborations and complex sub-award contracts.
Deep knowledge of university policies and federal research regulations.

Why Join Us?

At CCMB, you’ll work with leading researchers and administrative professionals who are passionate about scientific discovery and academic excellence. You’ll be part of a collaborative, innovative environment that values integrity, initiative, and impact.

The Trojan Family Rewards:

We pride ourselves in creating the BEST USC EXPERIENCE, and that begins with our employees! We offer a wide variety of benefits and programs that support our staff and their families including. For more information please visit http://benefits.usc.edu

This support advocates work-life balance and employee well-being. As members of the Trojan family, employees are connected by the traditions and history that make us proud to be Trojans!

As an equal opportunity employer, USC values and promotes diversity, equity and inclusion in the workplace. The work culture thrives on mutual respect, trust, and synergy amongst all of its members.

USC has great minds that transform the world with their talents and research. Will you be one? Join us!

FIGHT ON!

The annual base salary range for this position is $105,981.43- $110,836.40. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Minimum Education: Bachelor's degree. Combined experience/education as substitute for minimum education.
Minimum Experience: 7 years
Minimum Field of Expertise: Expert knowledge and fluency of governmental regulations (e.g. FAR, A-21, A-110, A-133, CAS). Knowledge and ability to understand, interpret, and communicate University policies and procedures. Excellent oral, written, and communication skills. Excellent analytical skills; demonstrated proficiency in Excel and web-based tools. Strong accounting skills; knowledge of accounting principles. Expert in project management, including managing international collaborations and complex multi-sub award contracts. Knowledge of personnel management, including proposing effort for and training and hiring of students, post-doctorals, academic appointments, regular staff, bargaining unit staff, and consultants, along with the circumstances appropriate for each type of position.

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying.

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu. Inquiries will be treated as confidential to the extent permitted by law.

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