Assistant Building Manager

Department

PSD Administration: Facilities

About the Department

The Division of the Physical Sciences (PSD) is a division whose history is arguably the richest of any such division in any university in this country. The scientists of the Physical Sciences Division have advanced and defined new fields of discovery, and this tradition of innovation continues today. The division includes the academic departments of Astronomy and Astrophysics, Chemistry, Computer Science, Geophysical Sciences, Mathematics, Physics, and Statistics. In addition, PSD includes a number of interdisciplinary research institutes and centers, including the Enrico Fermi Institute, the James Franck Institute, the Kavli Institute for Cosmological Physics, and the Institute for Biophysical Dynamics. Many of our researchers have joint appointments at Fermi National Accelerator Laboratory and Argonne National Laboratory, as well as joint affiliations with other Chicago based research institutions such as the Toyota Technological Institute of Chicago, Adler Planetarium, the Museum of Science and Industry and the Field Museum, to name a few.

Job Summary

Reporting to the Director of Facilities for Chemistry and JFI (The James Franck Institute), the Assistant Building Manager supports the daily operation, maintenance, and renovation work of divisional buildings including ones with highly technical laboratories in the Gordon Center for Integrative Science.

Responsibilities

• Manages day-to-day operations of highly technical lab facilities, and also offices, conference rooms, common areas, storage spaces.
• Performs daily building inspections by identifying maintenance issues, forwarding/submitting work orders, and tracking the progress of the work orders.
• Supports construction project renovations, including participating in meetings with users, architects and/or contractors to ensure compliance with building standards and assisting with and sending notices out concerning scheduled shutdowns and unscheduled service disruptions. 
• Manages the planning and execution of office reconfigurations for personnel, and when possible, assembles/disassembles and moves furniture as needed. 
• Maintains database of building occupants, gates, key codes, room locations, phone numbers.
• Distributes keys and local GCIS card reader access to faculty, students, and staff and maintains distribution records.
• Manages relationship with custodial services and assures unit needs are being met.
• Coordinates building related issues with GCIS dock manager and/or dock staff.
• Maintains unit files and records including building code reports, project reports, and quality control reports.
• Supports the coordination of maintenance of facilities, grounds and/or equipment. Receives requests for facilities services and coordinates delivery of appropriate services. Utilizes specialized skills and on-the-job experience to conduct inspections of buildings, equipment and/or surrounding grounds for deficiencies and potential safety, health, or code problems.
• Prepares written reports summarizing findings and recommends solutions. Typically coordinates package receipt and delivery; coordinates movement of equipment and materials, including ensuring proper and timely set up of employees in new office space; maintains building security, including maintaining building keys; and maintains information on building blueprints, space utilization data and equipment.
• Assists in developing and managing facilities budget, purchasing supplies and equipment, developing facilities-related policies and procedures and coordinating renovation and other facilities-related projects. May assist in coordinating the work of contractors with a limited degree of supervision.
• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).

Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Education:

• Bachelor's or associates degree in facilities management, engineering, a core science discipline or a related field.

Experience:

• Background in building management, facilities operations, or a related role in research facility oversight.

Technical Skills or Knowledge:

• Contract and purchasing methodology and terminology.
• Reading design drawings and submittals and manipulating basic CAD files.  
• Skilled with basic chemistry materials, equipment and common protocols.
• Knowledge of HVAC, electrical, plumbing, and mechanical systems.
• Proficiency in Microsoft Office and facility management software.
• Understanding of maintenance practices and safety regulations.
• Use hand tools and power tools.

Preferred Competencies

• Manage interpersonal relationships and interact/communicate with clarity, tact and courtesy with faculty, staff, students, and others.
• Multitask and deal calmly and patiently through urgent tasks.
• Excellent verbal, written, and proactive communication skills.
• Good problem-solving skills, with a priority to safety, and a focus on research integrity, faculty needs, and University mission.
• Make judgments and decisions on own; independent thinking.  While active engagement to pose and discuss needs and resolution options is a major part of the role, flexibility and acceptance of group resolution.  Passionate ownership of the territory with high personal pride for excellence must be balanced with respect to competing factors, political, financial, collaborative, etc.

Working Conditions

• On-site.
• Lift/manipulate moderately heavy objects such as filing cabinets, desks, crates, pallets, thru the use of appropriate accessory equipment such as pallet jacks, platform lifts, chain hoists, cranes, as-needed.
• Use ladders correctly.
• Work around various elevated-risk research environments and equipment such as laser labs, chemicals, machinery, and standard utilities. 
• Successfully pass all relevant University-required safety training courses and maintain certifications. 
• Successfully collaborate or advise the appropriate safety response protocols for hazardous situations.
• Respond to occasional urgencies outside of normal business hours.

Application Documents

• Resume/CV (required)
• Cover Letter (preferred)
• References Contact Information (preferred)

Job Family

Facilities Management

Role Impact

Individual Contributor

Scheduled Weekly Hours

40

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Hourly

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FLSA Status

Non-Exempt

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Pay Range

$28.85 - $35.34

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.