Executive Assistant

From the inception of a project through to completion and beyond, Turner & Townsend help to deliver the outcomes that matter through transformational projects covering the full spectrum of consultancy, project delivery and post-project operations. 

With offices located globally, you're never far away from our services. With over 22,000 specialists in more than 60 countries, we blend local knowledge with global insight to tackle challenges of any scale.   

Our team is dynamic, innovative and client-focused, supported by an inclusive and fun company culture. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result, our people get to enjoy working on some of the most exciting projects in the world. 

Turner & Townsend is seeking an experienced Executive Assistant with a minimum of 5 - 8 years post-graduate experience looking for the next step or are currently undertaking a similar role in a similar environment.

This role supports the EVP and Operations Lead for North America. There will be heavy calendar management, meeting planning and travel coordination, among other responsibilities.

Executive Assistant duties to the EVP and Operations Lead:

• Pro-active calendar management and travel coordination for both domestic and international meetings.
• Submit expenses on behalf of the EVP.
• Anticipate needs, pre-empt and resolve issues while prioritizing tasks to proactively support the Sr. Vice President.
• Meeting management: plan meetings and all related operational details (conference rooms, catering, collateral, building access, etc.); draft agenda and minutes; greet onsite guests and escort them to appropriate conference room.
• Support development of presentation content and report development for various meetings and Board meetings.
• Update and maintain organizational chart for the New York office.
• Field and screen incoming phone calls.
• Attend Board meetings and prepare all corresponding Board books, which includes managing reporting timelines with senior Directors across the business.
• Ad-hoc projects as needed.
• SOX control responsibilities may be part of this role, which are to be adhered to where applicable. 

Please note: you may be required to perform other duties as assigned that are not outlined in the Job Description

Our ideal candidate is discreet, trustworthy and personable. We are looking for someone to represent Turner & Townsend professionally at all times.  They must be self-motivated, proactive, highly organized and able to work on their own initiative with minimum supervision.  Furthermore, excellent communication and organization skills, and must be able to deal with highly confidential information appropriately.

Skills must include:

• Detail-orientated, highly organized with a flexible and solution-oriented attitude.
• Technically-savvy with the ability to learn systems quickly.
• A positive team player with the ability to deal with colleagues at all levels of the business. 
• Culturally-sensitive; able to deal with global stakeholders.
• 5 – 8 years of experience supporting senior executives.
• Proven track record working in a dynamic and demanding environment is necessary.
• Bachelor’s degree preferred.
• Strong aptitude for Microsoft Office Suite (Outlook, Word, Excel & PowerPoint).

The salary range for this full-time role is $180K-$240 per year. Ranges are determined by role and level and represent a good faith effort to provide a fair and equitable salary. This range is a reflection of base salary only, not of a total compensation package.  Please note Turner & Townsend reserves the right to pay more or less than the posted range, depending on candidate’s experience and qualifications. 

*On-site presence and requirements may change depending on our client's needs* 

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change. 

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.  

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community. 

Please find out more about us at www.turnerandtownsend.com/ and https://www.heery.com/ 

All your information will be kept confidential according to EEO guidelines. 

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. 

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.