Executive Assistant to the CEO/CTO

Trust Automation

Trust Automation has over 30 years of experience in custom motors, linear drives, digital drives, and systems which meet the unique needs of its customers. Its product line includes motors, linear drives, digital drives, custom assemblies, and products to fit unique applications and ground-up system design and manufacturing solutions.  We design, build and support control and power management systems for the most demanding defense, semiconductor, industrial automation, and medical applications.

Trust Automation is an equal opportunity employer and committed to attracting, hiring, developing, and retaining a skilled, productive, and diverse workforce, personnel with competencies and experience related to the regional and State population.  Every employee has an “at-will” relationship with Trust Automation.  This means that employment with Trust Automation is at the mutual consent of the employer and the employee and is subject to termination by either party at will, with or without cause or advance notice.

Job Summary

The Executive Assistant role offers high-level administrative support in a dynamic environment, ensuring the smooth execution of the Chief Executive Officer's daily responsibilities. This position supports the Chief Executive Officer, while also providing secondary assistance to other senior administrators as needed. This role exercises significant discretion and judgment in administrative tasks, taking and summarizing meeting notes, managing schedules for meetings and managing appointments. As well as coordinating and preparing materials that are confidential and sensitive, particularly regarding personnel matters or proprietary business information.

Duties and Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities, who are otherwise qualified, to perform the essential functions.

• Manage professional and personal scheduling for the CEO, including agendas, mail, email, phone calls, client management, and other company logistics
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
• Manage travel logistics and activities, including accommodations, transportation, and meals
• Provide administrative and office support, such as typing, dictation, spreadsheet creation, minor accounting duties and maintenance of filing system and contacts database
• Document notes from business strategy meetings for future reference in decision-making.
• Maintain professionalism and strict confidentiality with all materials
• Organize team communications and plan events, both internal and off-site
• Other duties as assigned. 

Position Requirements

• 5+ years of related experience required in working in an executive assistant role supporting C-Level executives.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Exceptional interpersonal skills and the ability to build relationships with stakeholders, including customers, business partners, staff, board members, external partners and donors
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
• Excellent computer skills including Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
• Flexible hours as dictated by the needs of business for projects and meetings
• Ability to travel both domestically and internationally with reasonable notice
• Forward looking thinker, who actively seeks opportunities and proposes solutions

Preferred Qualifications

• Bachelor’s degree in Business Administration or a related field
• Prior experience in an engineering or manufacturing company.

Physical Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities, who are otherwise qualified, to perform the essential functions.

• Hearing and speaking to exchange information in person, on the telephone or virtually.
• Dexterity of hands, fingers, and wrist to operate a computer keyboard, calculator or assemble/manufacture intricate items.
• Seeing to read a variety of materials.
• Sitting or standing for extended period of time
• May need physical agility to lift 20 pounds to shoulder height.
• Physical agility to lift, carry, push, or pull objects.

Pay/Salary Information

Salary range for this position is $75,000 - $95,000 Annually

This is an onsite position.