Talent & People Operations Coordinator

Description

Location: Hybrid – Must be able to work from our Philadelphia studio as needed – minimum of 3 days per week but may occasionally require up to 5 days per week depending on operational needs

FLSA Status: Non-Exempt 

Annual Base Salary: $45,000 - $65,000

Think Company is seeking a Talent & People Operations Coordinator to lead day-to-day recruiting and provide cross-functional support across HR, operations, and internal systems. If you're a people-first professional who thrives on helping others, loves being part of a growing company, and doesn’t shy away from a new challenge, we’d love to meet you.

This is a hybrid role ideal for someone who wants variety in their day-to-day work, enjoys interacting with a range of personalities, and can confidently juggle priorities across departments.

What You’ll Do

Talent Acquisition

• Manage full-cycle recruiting for select roles, including job postings, candidate outreach, interview scheduling, and pipeline tracking
• Collaborate closely with hiring managers to understand role requirements, draft compelling job descriptions, and ensure alignment throughout the hiring process
• Proactively source candidates using a variety of channels including job boards, LinkedIn, referrals, and other creative methods
• Conduct initial resume reviews and phone screens to evaluate candidate fit
• Maintain and optimize our applicant tracking system to ensure data accuracy and reporting readiness
• Build and maintain a pipeline of qualified candidates for key roles to support proactive hiring and reduce time-to-fill
• Coordinate interview logistics and ensure a smooth, respectful, and engaging candidate experience at every step
• Champion inclusive hiring practices and identify opportunities to improve the diversity of our candidate pipelines

People Operations & Administration

• Assist with onboarding new hires (documents, equipment, orientation support)
• Maintain and update employee records, assist with benefits documentation and coordination
• Support administrative tasks related to our HRIS and applicant tracking systems
• Provide backup help with office management, light IT coordination, and internal requests
• Handle occasional errands such as shipping packages, picking up supplies, and coordinating with external vendors

Culture & Collaboration

• Be a visible, approachable presence in our Philadelphia studio
• Help plan and execute internal events and employee engagement efforts
• Provide general support to help Think Company run smoothly—especially when priorities shift or teammates need a hand

What You Bring

• 3–5 years of professional experience, including at least 1 year in recruiting or talent coordination
• Strong interpersonal skills—you enjoy meeting people, making connections, and building rapport
• Tech-savvy, with comfort using:
  • MacOS
  • Google Workspace (Docs, Sheets, Calendar)
  • Email and scheduling tools
• Highly organized and self-motivated; able to juggle tasks without dropping the ball
• A problem-solving mindset and willingness to take on new and unfamiliar challenges

Nice to Haves

• Experience with applicant tracking systems (e.g., JazzHR) and HR platforms (e.g., Paylocity)
• Prior experience in operations, office management, or IT support
• Familiarity with Confluence, Slack, or similar collaboration tools