Finance Director, Oklahoma State Alliance of YMCAs

Description

About the Oklahoma State Alliance of YMCAs:

The Oklahoma State Alliance of YMCAs includes nine local associations and an Armed Services Branch that spans the state strengthening communities through youth development, healthy living, and social responsibility. Collectively, those Ys serve over 300,000 members through 37 facilities and a multitude of programs utilizing off-site locations. 

The Y employs thousands of full-time, part-time, and seasonal staff (3,683 in 2023). As a first-time job for many 16–21-year-olds, young Y employees gain the skills necessary to be successful in their future careers. It is the goal of our Ys that regardless of age, income, or background – to nurture the potential of children and teens, improve the nation’s health and well-being, and provide opportunities to give back and support neighbors. The Y has the long-standing relationships and physical presence not just to promise, but to deliver, lasting personal and social change.

POSITION SUMMARY:  

This position reports to the Alliance CEO (Oklahoma, Arkansas, and Louisiana Regional Alliance of Ys), and supports assigned Ys in Oklahoma through Shared Service Agreements. Responsibilities include managing accounting functions, maintaining the YMCA’s accounting practices, including fiscal records, and the preparation of its financial reports. The Alliance Finance Director ensures a system of strong internal controls and maintains fiscal soundness, manages the process for annual external audit, the 990-tax return and the preparation of information for outside funders. 

PRINCIPAL ACTIVITIES AND ESSENTIAL FUNCTIONS:

1. Manages all functions of accounting and business operations, ensuring that legal and audit requirements are met and that best practices and maximum efficiency are obtained.

2. Manages the annual independent audit, the preparation of financial statements and the IRS 990 tax form. Prepares or oversees the preparation of required audit schedules; maintains records; acts as liaison with audit team and YMCA Finance Committee.

3. Provides feedback and support to the annual budget process.

4. Reviews and/or implements appropriate systems and internal controls to adequately safeguard the YMCA’s financial resources and to provide a solid basis for accurately reporting financial data to YMCA of the USA and other entities.

5. Prepares or supervises the preparation of outside reports and filings.

6. Collects and maintains data on government contracts and grants.

7. Understand reporting requirements for a non-profit operation within the State of Oklahoma.

8. Analyze cash flow, cost controls, and expenses to guide and to pinpoint potential weak areas to support the YMCA's strategic direction.

9. Represents the assigned YMCA at meetings, as agreed upon in the scope of work.

10. All other duties as assigned and agreed upon.

YMCA COMPETENCIES:

Mission Advancement: Reinforces the Y’s values within the organization and the community. Effectively communicates the benefits and impact of the YMCA’s efforts for all stakeholders. Implements effective systems to develop volunteers at program, fundraising, and policy leadership levels. Secures resources and support for all philanthropic endeavors.

Collaboration: Develops strategies to ensure staff and volunteers reflect the community. Builds and nurtures strategic relationships to enhance support for the YMCA. Serves as a community leader building collaborations based on trust and credibility to advance YMCA mission and goals. Communicates for influence to attain buy-in and support of goals. Provides tools and resources for the development of others.

Operational Effectiveness: Integrates multiple thinking processes to make decisions. Involves members and community in the development of programs and activities. Ensures execution of plans. Institutes sound accounting procedures, investment policies and financial controls. Assigns clear accountability and ensures continuous improvement.

Personal Growth: Fosters a learning environment embracing diverse abilities and approaches. Creates a sense of urgency and positive tension to support change. Anticipates challenges that can sidetrack or derail growth and personal learning. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.

EFFECT ON END RESULT:

The Alliance Finance Director is responsible for assisting the Alliance and supporting the Assigned Ys in overall financial practices success. This will be measured by:

1. Effective accounting practices and policies

2. Completion of all financial reporting and requirements

Requirements

• Bachelor’s degree or equivalent experience
• Knowledge of, and expertise with, computerized accounting systems and
  standard business software. 
• Strong problem solving and creative skills and the ability to exercise sound judgment and make decisions based on accurate and timely analyses.
• Excellent written communication and proficient speaking skills.
• Knowledge of federal and state regulations.
• Demonstrated analytic, financial, project planning, and consultative skills.
• Five plus years of related experience in accounting, non-profit emphasis.