Accounting Assistant I

Description

Date:

June 25, 2024

Exemption Status:

Non-Exempt (Hourly)

Position Title:

Accounting Assistant I

Reports To:

Vice President of Accounting & Finance

Job Purpose and Summary

The Accounting Assistant I coordinates with various accounting team members to fulfill the accounting services provided to WMG’s clients, who are non-profit corporations formed as common-interest communities. This individual also covers the role of the Accounts Receivable Clerk and the Accounts Payable Clerk in case of absence or illness, ensuring that time-sensitive tasks are completed.

Essential Duties and Responsibilities

• Maintain accounting records by client;
• Prepare statements of accounts, commonly referred to as “Status Letters,” requested from title companies that are preparing for closing in a client community;
• Receive closing documentation from title companies and set the new member up in Vantaca;
• Assist with onboarding and offboarding of clients;
• Update and Maintain tracking spreadsheets;
• Process 1099’s;
• Assist with the Accounts Payable process;
• Receive and reply to communications from Owners about their account;
• Receive and reply to Title Company inquiries;
• Cross-train and learn additional accounting team responsibilities to assist each other as needed;
• Other tasks, as assigned.

Knowledge, Skills, and Ability

• Understand basic principles of accrual accounting;
• Must possess personal values which align with those of the Company: Transparency, Teamwork, Education, Communication, and Ethics;
• Can follow written and oral instructions and work with limited supervision;
• Proficient typing skills with a minimum of 40 words per minute;
• Skill in organizing resources and establishing priorities;
• Ability to work independently with the flexibility to work on several projects concurrently;
• Ability to maintain a strict level of confidentiality;
• Use of proper spoken and written communication of the English language, including spelling, grammar, and punctuation;
• Be detail-oriented;
• Possess a robust knowledge of operating a personal computer, the Microsoft Windows operating system, and Microsoft Office programs (namely: Word, Excel, and Outlook);
• Demonstrate a basic understanding of the fundamentals of accounting.

Education or Formal Training

• High school diploma or equivalent.
• One of the following:
• Associate's degree in Accounting
• Certificate in Bookkeeping and 2 years of experience
• Three years of prior accounting experience

Supervisory Duties

None.

Work Environment

This position operates in a professional office setting and uses standard office equipment. Employees will be issued a company-owned laptop computer.

Work is performed indoors 100% of the time.

The noise level of the work environment is usually moderate.

Physical Demands

An employee must meet the physical demands described here to perform the essential duties of this job successfully.

Nearly 100% of this position is performed while sitting. On occasion, duties of this position may require walking minimal distances of less than ½ mile, lifting items 15 to 20 pounds, and pushing items 40 pounds.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential duties of the job. Requests for consideration of reasonable accommodation should be addressed to Human Resources.

Note: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with this job. This job description may also be amended or modified from time to time.