Analyst II, Grants & Government Bids

Pilot Company is an industry-leading network of travel centers with more than 30,000 team members and over 750 retail and fueling locations in 44 states and six Canadian provinces. Our energy and logistics division serves as a top supplier of fuel, employing one of the largest tanker fleets and providing critical services to oil operations in our nation's busiest basins. Pilot Company supports a growing portfolio of brands with expertise in supply chain and retail operations, logistics and transportation, technology and digital innovation, construction, maintenance, human resources, finance, sales and marketing.

Founded in 1958 by Jim A. Haslam II and currently led by CEO Adam Wright, our founding values, people-first culture and commitment to giving back remains true to us today. Whether we are serving guests, a fellow team member, or a trucking company, we are dedicated to fueling people and keeping North America moving.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or any other characteristic protected under applicable federal, state, or local law.

Military encouraged to apply.

Summary

The purpose of this role is to support the trading office legal group, by performing grant award and analysis, and administration activities related to next generation fuels infrastructure projects and performing due diligence for government bid application submissions.

Essential Functions

1. Coordinate between internal and external resources to successfully submit government fuel bids and deliver on the business plan for winning grant awards for alternative fuels
2. Execute and review bid proposals for Alternative Fuel projects
3. Review and analyze government bid documents and conduct due diligence to identify and ensure Pilot can comply with bid requirements
4. Draft due diligence reports for government bids, engage with relevant stakeholders to ensure compliance with the terms of various government bids/awarded contracts
5. Perform editing and support writing revisions to draft grant proposals and collect supporting documents based on grantor funding requirements
6. Engage internal stakeholders (Business Development, Legal, Communications, Operations, Construction, Accounting, Real Estate, Data Governance, etc.) and externally with consultants, utilities, and other vendors, to conduct work assigned
7. Update and transfer data, track deliverables, and interpret Pilot grants database to successfully generate reports
8. Maintain records of all bids submitted and prepare monthly records for all grant-related activities
9. Facilitate meetings, create agendas, and follow up with action items for all internal and external stakeholders
10. Assist with tracking and submitting any required grant deliverables and government bids (pre and post award).  Identify and immediately raise any compliance concerns
11. Model behaviors that support the company’s common purpose; ensure guests and team members are supported at the highest level
12. Ensure all activities are in compliance with rules, regulations, policies, and procedures
13. Complete other duties as assigned

• Degree in Business, Law, Communications, or related field required, Masters or JD preferred
• Minimum 2-4 years’ work experience in project management, contract, and/or grant administration
• Combinations of specific industry work experience, advanced degrees, or certifications, strongly preferred

Specialized Knowledge

• Minimum 3-5 years of industry work experience with transportation, energy, utilities, or construction infrastructure projects highly preferred
• Understanding of contract terminology and potential contractual risk
• Demonstrated knowledge of federal, state, municipal and/or utility and energy policies and procedural guidance to include Title 23 NEPA Compliance, FAR, 2 CFR 200, Circulars, Title 6–Civil Rights, ADA, EEO, Davis Bacon, Labor Laws, Disadvantaged Business Enterprise, Joint Ventures, SAM.gov, state registration requirements
• Project management skills strongly preferred
• Experience using Smartsheet, Jira, Salesforce preferred

Competencies

• Intermediate Microsoft Office skills
• Strong organizational skills with excellent attention to detail and accuracy
• Ability to adjust to changing circumstances and priorities
• Excellent verbal and written communication skills with ability to draft contract language
• Strong analytical, problem solving and critical thinking skills
• Ability to resolve issues with a high sense of urgency
• Ability to communicate and interact effectively with different levels of the organization to negotiate, problem solve, complete projects and influence decision making
• Self-motivated with ability to work both independently and within teams to establish and meet deadlines, goals, and objectives
• Excellent customer service skills
• Ability to prioritize, multitask and manage multiple projects while successfully demonstrating confidence in a fast-paced and dynamic environment

Travel

• Travel required less than 15%

Physical Requirements & Working Conditions

• General office work requiring sitting or standing for extended periods of time
• Able to lift up to 20 lbs
• Able to work extended hours as necessary to fulfill job requirements             

• Nation-wide Medical Plan/Dental/Vision
• 401(k) Flexible Spending Accounts
• Adoption Assistance
• Tuition Reimbursement
• Weekly Pay

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