Facilities Coordinator (Part-time)

At the heart of Paxton, we are innovators, we look for ways of harnessing new technology to provide better solutions for our customers. We're a global brand with nearly 40 years of experience, our team of over 400 employees is spread around the world.

We pride ourselves on creating a vibrant environment, with a focus on excellent company culture. Our teams make Paxton a great place to work with brilliant benefits that come with any role at Paxton, with an emphasis on career progression, training and development, and recognition of achievement for every employee.

So, what are the benefits?

• We run a great social calendar with wine tasting, cooking classes, onsite yoga, staff parties, monthly internal events and more. It’s rare you won’t see something going on!
• Hybrid working, work from home on Tuesday and Thursdays alongside our flexible working hours scheme.  
• Private medical insurance (Opt in) and healthcare cash-back plan with Health Shield.
• Join a Carbon Neutral company – Paxton is Carbon Neutral in the UK, France, Germany & South Africa!
• Modern offices, collaboration spaces, onsite mini-gym, and a gourmet café with subsidised food.
• Discounted fitness memberships up to 75% off in your area with GymFlex.
• Collaborative internal group initiatives like the Green Team, EDI Team, or the Charity Team.
• Tech, bike, and travel or season ticket loans.
• 25-days holiday plus bank holidays, and you can buy & sell up to 5 days a year.
• Recognised as one of the Best Companies to Work for in the UK, by Best Companies™.
• The salary for this position is £14,000.00 - £15,000.00 per year, offered on a part-time basis at 20 hours per week.
• Flexible working around the hours of 9am-2pm, Monday - Thursday
  

About the role
Join our Facilities team in Brighton as a Facilities Coordinator, where you’ll support the smooth running of our buildings and services across the UK. You’ll be a key part of a fast-paced, hands-on team, helping to deliver excellent service to colleagues while ensuring our spaces are safe, efficient, and welcoming.

• Assist the Facilities team with project and contract management, including preparing tender documents and supervising contractor work to ensure quality and follow-up on any issues.
• Support the Facilities Helpdesk and email inbox, ensuring clear communication with staff and team members, and delegating workloads across the team and contractors.
• Maintain accurate records of the asset register across all UK sites, book maintenance and service visits, and ensure legal documentation and certificates are up to date and compliant with health and safety procedures.
• Manage invoices using our PO system, ensuring suppliers are paid correctly and expenses are accurately coded for budgeting.
• Work alongside the Facilities and Health & Safety Officer to support compliance, including site inspections, fire and first aid checks, and reporting any hazards.
• Respond to issues related to Reception, Facilities, and Health & Safety, acting appropriately in emergencies or urgent situations.
• Support Reception during busy periods or when covering holidays and sickness, including greeting visitors, answering phones, and handling post.
• Ensure the highest standards of customer service are delivered at all times.
• Suggest improvements to current processes and ways of working.
• Build positive working relationships with colleagues across all departments, including managers and directors.
  

What are we looking for?

• Excellent organisational and administrative skills, with the ability to manage multiple tasks and deadlines.
• A proactive, hands-on approach with a strong attention to detail and a commitment to high standards.
• A collaborative team player who enjoys working with people across departments and external partners.

This is a fantastic opportunity for someone looking to grow their career in Facilities, working alongside an experienced team where you’ll have the chance to develop your skills and progress professionally.

The right attitude is more important to us than your skills or experience. If you’re excited about a role but your existing experience doesn’t match up with every element of the job description, we encourage you to apply anyway.

We want to collaborate with you and hear your ideas—most of all, we want people to enjoy the journey with us. Take a look at what our team thinks of working here: https://www.youtube.com/watch?v=8WH7Pi3--zc