Operations Admin

Description

Position Overview:
We are seeking a highly organized and proactive Operations Administrator to support our project management team and ensure the efficient day-to-day operations of our office. This dual-role position blends project coordination, administrative responsibilities, and office management duties. The ideal candidate will be a team-oriented professional with strong communication skills and a passion for organization and execution.

Key Responsibilities

Project Coordination

• Assist project managers with planning, organizing, and coordinating project activities.
   
• Schedule meetings, prepare agendas, and track action items to ensure project milestones are achieved.
   
• Maintain accurate project documentation, including plans, status reports, and meeting minutes.
   
• Coordinate with team members to ensure timely completion of deliverables.
   

Administrative Support

• Manage calendars, including scheduling meetings, appointments, and travel.
   
• Handle all incoming and outgoing correspondence (email, phone, letters).
   
• Organize and maintain physical and digital files and records.
   
• Perform general administrative duties such as copying, scanning, filing, and document handling.
   

Communication

• Serve as a point of contact for internal staff and external clients.
   
• Provide timely updates and ensure effective communication among team members.
   
• Communicate deadlines, project updates, and requirements to stakeholders.
   

Resource Management

• Assist with resource allocation and track project budgets to ensure adherence to scope and costs.
   
• Monitor project progress, flag issues early, and propose actionable solutions.
   
• Coordinate with vendors and suppliers to secure necessary project materials and services.
   

Office Management

• Maintain an organized and efficient office environment, including layout planning and equipment procurement.
   
• Manage inventory of office supplies and place orders proactively.
   
• Ensure office procedures and operations run smoothly and efficiently.
   

Meeting Coordination

• Organize meetings and events, including venue selection, catering, and material preparation.
   
• Draft agendas, record meeting minutes, and follow up on action items.
   
• Support clear communication and accountability during and after meetings.
   

Education & Experience

• High school diploma or equivalent required; additional training or certification in project management or office administration is a plus.
   
• Previous experience as an Assistant Project Manager or in a similar administrative capacity.
   
• Must possess a valid driver’s license and be able to travel during daytime or nighttime hours as needed.
   

We’re Looking for Candidates Who:

• Value their professional reputation.
   
• Exhibit a strong work ethic.
   
• Are innovative and solution-oriented.
   
• Are passionate about their role and responsibilities.
   
• Embrace change and continuous improvement.
   
• Are dependable, punctual, and team-focused.
   
• Demonstrate clear and effective communication skills.

Requirements

Requirements

• Proven experience in an administrative or assistant project management role.  
• Strong organizational, time management, and multitasking abilities.  
• Excellent written and verbal communication skills.  
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, SharePoint) and project management software.  
• Understanding of construction processes, safety protocols, and regulatory compliance is a plus.  
• High attention to detail and accuracy.  
• Ability to work both independently and collaboratively.  

**Experience in spectrum is a +