Accounting Specialist

Modern Construction Services serves a variety of businesses and clients nationwide, managing and scheduling facility maintenance needs, repairs, renovations, upfits, and a wide range of construction-trade projects.

This position is ideally suited for someone looking for a place to grow, build accounting and finance skills, and gain proficiency with work order and accounting software.

The Accounting Specialist is a full time, 40-hour work week, hourly position.

During an initial training and probationary period up to 60 days, this position is in-office (not remote) and will require a daily commute. Please search our company location prior to applying to ensure the commute is manageable.

Summary:

The Accounting Specialist will work with the Accounting Department, using computer software and resource platforms to perform administrative duties. The Accounting Specialist will assist in bookkeeping duties, including calculating deposits and debts, payables and receivables, and entering data into accounting and work order management software. Understanding of data confidentiality is required, as Modern Construction Services will rely on this position for accurate and updated data, easily accessible through resource platforms.

Primary Functions:

• Enter and update existing data into accounting and work order management software.
• Assist Accounts Payable and Receivable, processing invoices and payments.
• Provide customer service support by addressing client inquiries and resolving issues promptly.
• Organize, schedule, and assist in the preparation of reports.
• Transfer data from email and paper formats into computer files or database systems.
• Type in data provided directly from clients, vendors, subcontractors, and employees.
• Utilize and create spreadsheets with large alpha-numeric data.
• Sort and organize paperwork and electronic files after entering data to ensure integrity and that it is not lost.
• Role requires daily interaction, communication, and coordination between multiple departments.

• Familiarity with accounting and financial record keeping.
• Computer literacy skills, including proficiency in Microsoft Office Suite (Word, Excel, Outlook), and ability to operate printers, scanners, copiers, and telephones.
• Strong time management to ensure timely completion of duties.
• Excellent customer service skills with a friendly and approachable attitude.
• Ability to multitask effectively and prioritize responsibilities in a fast-paced environment.
• Strong organizational skills with attention to detail.
• Strong communication skills, including the ability to take “problem-solving ownership”, and relay accurate information.
• Operate accurately and effectively within a high-volume environment.
• Operate in an environment of sensitive financial and client information, understanding the need for confidentiality and maintaining data-protection processes and best practices.

Physical Demands:

This role requires operating in a climate-controlled, office environment. This role routinely uses standard office equipment (computers, printers, copiers, filing cabinets) and the ability to pick up and move up to 25lbs of supplies and equipment.

• Annual profit sharing.
• Medical, vision, and dental.
• Flexible Spending Account (FSA), Health Saving Account (HSA).
• Employer-paid Basic Term Life Insurance, Short- and Long-term disability insurance.
• Voluntary supplemental life insurance.
• 401(k)