Part-Time Bookkeeper

About Us

Mesa Quantum Systems is a fast-growing deep tech startup building chip-scale quantum sensors for resilient navigation and timing. We are supported by leading venture investors and U.S. government agencies, and we’re scaling operations quickly to meet strong commercial and defense demand.

Role Overview

We’re looking for a detail-oriented and trustworthy Bookkeeper to support our growing team. This part-time role is ideal for someone who has experience managing books for early-stage companies, especially those receiving government grants (e.g., SBIR/STTR) or contracts. You’ll work closely with our executive and operations teams to ensure accurate financial tracking, reporting, and compliance.

Key Responsibilities

• Maintain accurate financial records using QuickBooks
• Reconcile accounts, process transactions, and manage accounts payable/receivable
• Track and categorize expenditures across grants, contracts, and company operations
• Assist with monthly reporting, invoicing, and financial summaries
• Prepare documentation for grant reporting and compliance
• Support coordination with external CPAs and accountants during audits or filings
• Maintain digital records of receipts, reimbursements, and payroll-related items

Preferred Qualifications

• 2+ years of bookkeeping or accounting experience
• Experience working with government-funded startups, especially SBIR, STTR, or DoD-funded entities
• Proficiency with QuickBooks, Excel/Google Sheets, and digital expense management tools
• Strong organizational skills and attention to detail
• Ability to handle sensitive information with discretion
• Comfortable working independently and communicating with a remote/hybrid team

Nice to Have

• Experience with grant reporting portals or invoicing platforms (e.g., SAM.gov, PMS)
• Familiarity with early-stage startup operations or venture-backed businesses

Hours: 20–25 hours per week

Compensation: $25–$30/hr (commensurate with experience) along with benefits like dental, vision and health insurance as well as a full stocked kitchen in the office and weekly catered lunches.

Location: Hybrid – based in or near Boulder, with flexibility for remote work 25% of the time.

Start Date: ASAP