Project Coordinator

At MacDonald-Miller Facility Solutions (“MacMiller”) we make buildings work better. As the Northwest’s leading mechanical contracting firm, we design, deliver and service HVAC, plumbing and automation system solutions for commercial buildings. With our over 1500 employees across 15 offices, there is a breadth and variety of work to keep you engaged and inspired. 

We enjoy a well-respected history of exceeding our customers’ expectations and executing with distinction. Our clients trust their toughest projects with our integrated teams, including: 

• New construction – Engineering, fabrication and installation of mechanical systems for new projects following lean construction practices 
• Special projects – Retrofits and mechanical repairs for existing buildings for new efficiencies 
• Service - scheduled preventative maintenance ensuring tenant comfort, and 24/7 emergency response 
• Building performance – Control systems, fault detection, energy services and remote monitoring 
• Performance Contracting -- Sustainable Solutions: Acting as the Prime Contractor, we deliver design-build energy-efficient solutions in the built environment for private and public sector clients

People love to work at MacDonald-Miller, and it’s because we all share the same Core Culture Values:

• Collaboration – Diverse players, one team, a common vision. Collaboration is our foundation and critical to the success of the company. Every team member is valued and brings a diversity of strengths to help us meet our common vision.
• Dedication– We are dedicated to personal and professional excellence. We execute with distinction by doing the right thing and following through on our commitments.
• Safety– Everyone deserves a safe workplace. Safety is more than hardhats and boots, it’s an attitude and the environment we create. Every day, everyone goes home to their families.
• Community – We are proud to be part of MacDonald-Miller. We actively seek to build relationships and know each other as individuals. Together we create an environment that is welcoming, caring, and trusting.
• Innovation– We are committed to continuous, creative problem solving. Innovation is how we stay an industry leader. We always strive to challenge and better ourselves.
• Fun!– Take the work seriously, but never take ourselves too seriously. It’s possible to be both serious professionals and good-natured people you enjoy working with. We strive to be both.

Project Coordinator: This is where you come in.

We’re looking for a skilled and motivated SSP Project Coordinator to support our SSP Account Manager Team. In this role, you’ll play a key part in ensuring seamless project execution by collaborating closely with team members and consistently delivering excellent service to our customers. The ideal candidate demonstrates a strong commitment to teamwork, clear communication, and a proactive approach to problem-solving. This position reports directly to the SSP Project Coordinator Manager and is expected to uphold company standards, meet performance goals, and follow all established policies and procedures.

Top deliverables in the first year to be a hero: 

• Accurately route and process all assigned project write-ups and change orders within 24 hours of receipt
• Create, route, and manage all assigned leads (both internal and external) within 48 hours of receipt
• Prepare and process warranties, and route startup reports for internal tasking within one week of receipt
• Complete project closeouts and other customer-facing deliverables before assigned deadlines or within one week of receiving all required materials
• Maintain organized and up-to-date project files
• Support the onboarding and training of new SSP Sales and Project Coordinator team members
• Prepare weekly and monthly reports as requested, such as “Winning” emails and sales performance updates
• Plan and coordinate weekly production meetings and assist with project needs that arise from meeting discussions

Your background:  What kind of person will thrive in this role? 

You should have…

• At least two years of prior administrative experience
• Willingness and ability to travel as needed
• Familiarity with the mechanical industry is a plus
• A general understanding of HVAC and plumbing systems and terminology is preferred
• Strong technical and mechanical aptitude is highly desirable
• Proficiency in Adobe Acrobat and Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
• Excellent verbal and written communication skills, with the ability to actively listen, think critically, and communicate effectively

And everyone you work with should describe you as… 

• Highly organized and detail-oriented, with a knack for juggling multiple priorities while maintaining accuracy
• A proactive team player who brings a collaborative spirit and can also thrive when working independently
• Someone with a positive, “no problem” attitude and a strong commitment to delivering excellent service
• Reliable and goal-driven, consistently meeting deadlines and adapting easily to shifting responsibilities
• Dependable in both independent work and team settings, always stepping up to support shared success

And you should be motivated by…  

• Taking ownership of your learning and development - this is a place where independence and initiative are key.
• Thriving in a lean, results-oriented environment where you're empowered to do more, take on more, and achieve greater success each year.
• Enjoying a fun, transparent workplace that embraces innovation and fosters a supportive, inclusive culture.

Compensation: $29/hr to $32/hr

MacDonald-Miller Facility Solutions presently provides employee coverage for: 

• Medical, dental, vision for employees (coverage available for dependents for shared premium). 
• 401k retirement plan including Company matching. 
• Vacation and Sick Compensation (PTO), and Holiday Pay! 
• Disability income protection including short term and long-term disability. 
• Employee and dependent life insurance. 
• Wellness Program. 
• Employee Assistance Program. 

Where you will work 

Our Redmond office (15207 NE 95th St, Redmond, WA 98052), just a 5-minute drive from the expansive Marymoor Park (great for bike rides, picnics, lengthy strolls down the shaded paths, and drive-in movies during the summer!) and Redmond Town Center, which offers no shortage of shopping, trendy restaurants, local ice cream shops, and breweries.   

Interested in learning more?  

If you’re ready for an adventure and are interested in being considered for this role, click apply to start the conversation! Or if you know someone who currently works at MacDonald-Miller, reach out to them to get introduced to the team! 

MacDonald-Miller Facility Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.