Executive Personal Assistant to CEO

Are you an experienced and high-level Executive Assistant looking to advance your career?

If so, Kooner Fleet Management Solutions would like for you to join our rapidly growing organization! We are currently hiring an Executive Assistant out of our Corporate office in Sacramento. The EA will be responsible for providing comprehensive administrative support to the CEO, managing a wide range of administrative operations and ensuring smooth functioning of the executive's office. This role requires exceptional organizational skills, attention to detail, discretion, and the ability to prioritize tasks effectively.

Why Kooner Fleet Management Solutions?

With over 8 years of experience in the industry, Kooner Fleet Management Solutions is recognized as one of the leading providers of fleet maintenance and emergency repair services in the United States. Our commitment to providing efficient and reliable fleet maintenance and repair services ensures that our clients' trucks and trailers remain in top condition, allowing them to operate safely and meet high standards. As a family-owned business, we take pride in our work, our partnerships, and our dedicated team members.  

Excellent Benefits:

• Competitive Pay: $85,000 - $100,000
• Medical, Dental, Vision
• 401K Match
• Life Insurance
• Paid Vacation, Sick Leave & Holidays
• Strong values: We are family owned, we value our employees and we have created a culture based on strong values.
• Grow your skills: We will set you up for success with great training as you come on board and on an ongoing basis.
• Accelerate your career: History shows that strong performers can move up to a Lead or Manager role or follow other paths within our company.
• The stability of an industry leader: Our passion for quality work and excellent customer service have helped us to become an industry leader. Our customers include some of the nation's largest fleet operators.

What the Executive Assistant role looks like:

• Maintains the executive's calendar: schedules and confirms appointments, arranges for meeting rooms or facilities, makes and confirms travel plans
• Prepares agendas or presentations, attends meetings with the executive, and takes notes
• Develops and implements efficient systems for managing information, projects, and communications.
• Organizes department faculty meetings, executive leadership meetings, and special events.
• Provide logistical support for events, including scheduling, room reservations, catering, and materials preparation
• Review correspondence, generate recommendations, and ensure deadlines and commitments are met
• Performs a variety of high-level and challenging duties
• Screens visitors, phone calls, emails, or physical mail
• Maintains confidentiality of sensitive information

What our ideal candidate looks like:

• 3+ years experience in providing and managing administrative support to a C-Level Executive
• Proven ability to manage complex calendars, prioritizing activities and responsibilities to meet deadlines in an environment of frequent interruptions and changing and competing priorities
• Thorough knowledge of MS Office Suite, Google Suite and other computer application programs
• Strong skills in analyses and complex problem-solving; Ability to analyze problems, determine solutions, and make decisions based on relevant information and established procedures
• Demonstrated ability to communicate and interact with professionalism, courtesy, and good judgment in person, in writing, and by telephone.
• Ability to multi-task with demanding timeframes.
• Ability to use high-level discretion and maintain a high level of confidentiality.
• Strong skills to communicate effectively with all levels of staff; both verbally and in writing
• High level of attention to detail and exceptional organizational skills
• Minimum of Associate’s Degree required, Bachelor’s Degree preferred

Work Environment:  

• Standard office setting.  

• Must be able to lift up to 10 lbs.  

• Must be able to sit for up to 4 hours at a time.  

Kooner Fleet Management Solutions is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants, free from discrimination and harassment. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law. We celebrate diversity and are dedicated to fostering a workplace where every team member can thrive.  

Kooner Fleet Management Solutions participates in E-Verify for employment eligibility verification.