Program Analyst-536188

The Bureau of Overseas Buildings Operations (OBO) directs the worldwide overseas building program for the Department of State. Working with other offices and bureaus, foreign affairs agencies, and Congress, OBO’s challenge is to set worldwide priorities for the design, construction, acquisition, maintenance, use, and sale of real properties and the use of sales proceeds.

The Department of State, Bureau of Overseas Buildings Operations, Directorate of Program Development, Coordination, and Support (DOS/OBO/PDCS) is responsible for the design, coordination, and management of OBO’s construction and renovation programs.

The Office of Project Development and Coordination (OBO/PDCS/PDC) provides project management and project management support for all capital and major rehabilitation construction projects from inception through project completion. The projects that will be supported by this requirement are in U.S. embassies worldwide. These projects include renovations, repair work, and some new construction. Budget estimates for these projects range from approximately $1,000,000 to $1,000,000,000.

Responsibilities: 

As an experienced Program Analyst/Advisor, the contractor leverages in-depth personal knowledge of all technical requirements of projects, including requirements related to multiple engineering disciplines, architecture, and construction, as well as the full range of administrative requirements of projects, to achieve the highest priority and effectiveness in meeting the scope, schedule, and cost goals of projects. As the office specialist in A/E design and construction contracts, the contractor leverages unique experience in contract law to support the project managers through the process of contract acquisition. In furtherance of these responsibilities, the contractor performs tasks and assignments that typically include, but are not necessarily limited to, the following:

• Works closely and collaborates with professional staff to prepare template specifications and assist with statements of work (SOW) for design, design-build, and/or construction services, including project due diligence, project development, preparation of bridging documents, full design for new construction, rehabilitation, renovation, and other projects and initiatives for Department of State facilities worldwide.
• Provides support to project management officials in all contract administration matters dealing with planning and design, including preparation and interpretation of contract requirements, specifications, modifications, and change orders. Proactively trouble shoots technical questions for timely assistance and resolution.
• Works with assigned project team members to develop project scope documents and supporting attachments and advises on appropriate and cost-effective contract requirements.
• Assists Project Managers in formulating contractual responses to contractor requests for information.
• Participates in project meetings and conferences as the technical expert on SOW and contractual specification requirements, as well as related planning and design issues as appropriate.
• Coordinates with members of the Directorate and other OBO organizations as appropriate on matters pertaining to SOW, SOW modules, and contractual specifications. Acts as office liaison with Bureau of Acquisitions (AQM) for collaboration with contracting officers on behalf of the project managers.
• Performs quality assurance reviews of all planning and design SOWs and prepares clear, concise, and cost-effective guidance on SOW modules and templates for all types of Capital, Non-Capital, and Functional projects.
• Develops presentations, special reports, lessons learned, and special projects related to planning, design and construction SOW and contract specifications.
• Helps to address lessons learned through continuous process improvement. Utilizes lean/agile processes incorporating elements of both continuous delivery and continuous improvement, to improve processes that enable the office to reach frequent, iterative delivery on project contract/requirements delivery services to internal customers; and
• Helps to establish, update, maintain and provide input to improve related SharePoint site(s)for internal communications and resource with customers.

• Must be a U.S. citizen.

• Skilled technical writing skills, preferred in statements of work, contract documents, and specifications for professional Architecture/Engineering services.

• Experience in applying the theories, concepts, principles, and methodologies of professional engineering and design sufficient to anticipate, investigate, evaluate, and resolve problems and issues arising from the development of A/E contract SOW, requirements, and specifications tailored to the unique requirements of the Department's overseas construction and maintenance program.
• Comprehensive knowledge and understanding of the mission, functions, and objectives of the Office, Directorate, Bureau, and Department and the sequence and timing of key program events and milestones
• Knowledge in United States and international project management, contract law, planning, design, and construction principles and processes, including budget and resource control, cost/benefits analysis, risk management, scheduling, metrics development and utilization, and analysis to provide authoritative guidance in these areas and to resolve complex engineering issues arising during the development of A/E contract specification.
• Familiar with OBO and Federal contracting and procurement processes in both the pre- and post-award environment, to advise on, prepare, and interpret complex and highly technical contract specifications that reflect unique or unusual requirements for facility design, construction, and maintenance. Familiar with Federal Acquisition Regulations (FAR) uniform contract format, including Indefinite Delivery/Indefinite Quantity (IDIQ) contracts and their associated task orders.
• Skill in oral and written communications techniques to develop expert assessments and recommendations on a broad range of architectural, engineering, and contract SOW and specification issues, proactively communicate and exchange complex technical information with both technical and non-technical personnel and prepare and present briefings to senior management officials on complex and/or controversial engineering or acquisition management issues.
• Advanced knowledge using Microsoft Office, including Access, Excel, PowerPoint, Word, as well as SharePoint / Microsoft Teams, and PowerApps. Abiity to learn and apply other automated systems used by the Office and new software variations as they affect Office operations.
• Program Advisor -ten (10) years of related experience with a bachelor’s degree in a related field, or fourteen (14) years of related experience.

Other Duties: 
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.