Executive Admin

Description

Join Our Team and Enjoy:

- FREE Jekyll Island Annual Parking Pass

- FREE Team Member Meals

The RESORT:

Experience the history and grandeur of the Jekyll Island Club Resort and the Jekyll Ocean Club Resort, two of the newest properties in the Noble House Hotels & Resorts collection. Truly an icon with so many stories to tell. Along with accommodations at the two resorts, and the Cottages, there are 5 F&B outlets, extensive in-door and outdoor event venues, and comprehensive recreational activities on the island. Come and be a part of the excitement and spend every day in sunny paradise with beautiful views!

The JOB:

 The Executive Administrative Assistant provides high-level administrative support to the Managing Director, Resort Manager, and Executive Committee. This position is responsible for managing complex schedules, coordinating interdepartmental projects, preparing executive communications, and supporting daily operational needs. The ideal candidate is professional, detail-oriented, and able to handle sensitive information with discretion. 

Essential Duties and Responsibilities:

• Provide daily administrative and operational support to the Managing Director and executive department heads.
   
• Maintain and manage complex calendars, schedule meetings, and coordinate appointments and travel arrangements.
   
• Prepare internal and external communications, reports, presentation decks, and official correspondence with a high degree of accuracy and professionalism.
   
• Assist in coordinating departmental initiatives and tracking deadlines across F&B and Engineering teams.
   
• Serve as a point of contact for internal teams, vendors, and external partners on behalf of executive leadership.
   
• Organize executive and leadership meetings, including preparing agendas, documenting minutes, and tracking action items.
   
• Maintain confidential records and files, ensuring data integrity and organizational compliance.
   
• Process purchase orders, track invoices, and maintain accurate administrative and financial records.
   
• Support coordination and follow-up of facility-related requests with Engineering.
   
• Provide logistical assistance for VIP visits, inspections, team events, and key internal functions.

Executive & Departmental Support

• Manage calendars, meetings, and travel for the Managing Director, Director of Food & Beverage, and Director of Engineering.
   
• Coordinate cross-departmental communication to align priorities and ensure consistent workflow.
   
• Create and maintain professional documentation and project support materials.
   

Operational Coordination

• Support administrative needs for Food & Beverage operations, including menu updates, training materials, and event logistics.
   
• Assist Engineering with inventory tracking, maintenance logs, and coordination of safety meetings.
   
• Maintain vendor communication, purchase tracking, and supply needs for both departments.
   

Office & Record Management

• Maintain filing systems for contracts, SOPs, compliance records, and internal communications.
   
• Order office supplies and manage relationships with service providers and vendors.

The BENEFITS:

In return, you are rewarded with a competitive compensation package, including:

• Competitive pay
• Affordable medical, dental, vision, long-term and short-term disability, and life insurance benefits. Pet insurance too!
• 401k plan with employer matching after 1 year
• Complimentary meals
• Paid time off and holidays
• Free Jekyll Island annual parking pass
• Food & hotel discounts at Noble House Hotels & Resorts nationwide, for you and your family
• Career growth opportunities

Our CULTURE

The passion of our people is our greatest asset. We are a part of Noble House Hotels and Resorts offering a collection of luxury hotels and resorts. We provide our guests and members with exceptional service and most memorable experiences. People who best fit Jekyll Island Club Resort are sharp, hardworking, and reliable team players.

Our VALUES

A primary focus for Noble House is to impart our core values to each and every team member. These include:

Requirements

3+ years of experience in an executive or senior administrative support role; hospitality experience preferred.

· Strong organizational and time-management skills with the ability to multitask.

· Professional demeanor with excellent written and verbal communication skills.

· Proficiency in Microsoft Office Suite, Google Workspace, and hospitality-related software.

· Proven discretion handling confidential information.

· Bachelor’s degree in Hospitality, Business Administration, or a related field.

· Strong interpersonal and communication skills; fluent in spoken and written English.

· Exceptional guest service orientation and ability to handle high-pressure situations.

· Proficient with hospitality systems (PMS, POS, MS Office Suite); knowledge of Opera Cloud or similar preferred.

· Must meet NHHR background screening requirements.