Accounting and Administrative Specialist

Under the direction of the AVP Finance & Administration, the Staff Accountant will support the day-to-day operations of the organization, providing essential accounting services that play an important part in maintaining financial integrity, ensuring compliance, and contributing to the smooth operations of the organization. This position is also responsible for providing critical administrative support, including vendor & contract management, central purchasing coordination, and insurance coordination. The ideal candidate will have experience in nonprofit accounting, a strong attention to detail, and a passion for supporting a mission-driven organization.  

JCC Greater Boston is deeply committed to valuing and celebrating the uniqueness of each constituent. We welcome staff and participants from diverse backgrounds. While being proudly Jewish, we strive in every way to provide an open and welcoming setting for all, irrespective of personal practices, beliefs, or background. We are guided by JCC Greater Boston’s core values - Belonging, Joyfulness, Collaboration, and Transformation - which resonate with many who do not identify as Jewish.

Primary responsibilities include, and are not limited to:  

Provide accurate and compliant general accounting & finance support: 

• Perform day-to-day accounting activities, to include recording financial transactions, bank and payment reconciliations, balance sheet account reconciliations, maintaining general ledgers, and preparing journal entries.  

• Review and verify financial transactions to ensure accuracy and maintain accurate records of all transactions 

• Analyze and coordinate a variety of financial data, and report it in a useful and understandable manner 

• Ensure compliance with nonprofit accounting standards and generally accepted accounting principles (GAAP) 

• Assist with month- and year-end closing and preparation for the annual financial audit  

• Develop a thorough understanding of the JCC general ledger chart of accounts 

• Assist with the preparation and distribution of monthly, quarterly, and annual financial statements for internal and external stakeholders 

• Prepare and file periodic tax forms in compliance with MA and IRS deadlines, including but not limited to 1099 forms and MA state sales tax 

• Support with special projects as assigned 

Ensure compliant and efficient grant/restricted fund accounting & reporting: 

• Assist with the tracking and reporting of grant funds, ensuring expenditures are in line with grant agreements 

• Support the preparation of financial reports for grantors and funders, ensuring compliance with their specific requirements 

• Develop an understanding of accounting for restricted funds and provide support for the releasing funds with restriction and with the maintenance of accurate records of restricted and unrestricted funds 

Facilitate timely and effective accounts payable & vendor management: 

• Support with the weekly processing of invoices and ensure timely payment to vendors 

• Collect, validate and maintain vendor contracts, W9s, and COIs. Review vendor data and ensure proper tax classification for 1099 reporting.  

• Manage corporate credit card programs, including cardholder onboarding/offboarding 

• Review, reconcile, and post credit card expenses and employee reimbursements 

• Ensure timely submission of receipts and proper coding of expenses in accordance with company policies 

Develop and implement centralized administrative processes: 

• Manage and reconcile central business accounts such as subscriptions and shared vendor services 

• Oversee and streamline purchasing of office supplies, services, and equipment in where appropriate and in coordination with department leads 

• Support the AVP Finance & Administration with the coordination of business insurance policies (e.g. general liability, workers’ compensation, property, D&O), including completion of annual insurance renewal applications, claims management, and COI management.  

• Assist with the conversion to a digital filing system for the Finance department, ensuring all documentation is properly archived and accessible.  

Standard Staff Expectations: 

• Actively create a welcoming dynamic that contributes to an environment where each individual is valued and respected 

• Actively participate as an essential member of the Finance team.  

• Support JCC Greater Boston’s mission, vision, and values of belonging, joyfulness, collaboration and transformation, including through personal role modeling.  

• Participate in all staff meetings as assigned and contribute to overall organizational success. 

• Attend JCCGB All Staff meetings. 

• Other duties as assigned.   

Supervisory Responsibilities: None  

 This is a great chance to join JCC Greater Boston's respected and valued, people-orientated workplace of diverse community services providers, which is rapidly growing! 

Job Details: This full-time, salaried position offers a comprehensive benefits package, a supportive work environment [with a hybrid work option], and a competitive starting salary of $55,000 - $65,000 annually. The salary offered will ultimately be determined by relevant qualifications, experience, and JCC's internal equity.

About JCC Greater Boston

Since opening its doors in 1983, JCC Greater Boston has been committed to its mission of creating a vibrant, inclusive, and diverse community by nurturing meaningful and lasting relationships. Through our network of early learning centers, day camps, regional teen and family programs, health and wellness offerings, and adult arts and ideas classes, JCC Greater Boston provides highly valued connections, learning, and experiences for the Jewish community and friends.

JCC Greater Boston staff enjoy working in an innovative, friendly, and welcoming environment where their talents and contributions are appreciated. In our recent employee survey, staff rated their direct management and organizational alignment experiences close to 90% positive. If you want to upgrade your working experience and have a better work-life balance, we encourage you to explore becoming part of the JCC team!

The JCC is deeply committed to valuing and celebrating the uniqueness of each constituent. We welcome staff and participants from diverse backgrounds. While being proudly Jewish, we strive in every way to provide an open and welcoming setting for all, irrespective of personal practices, beliefs, or background. We are guided by JCC Greater Boston's core values: Belonging, Joyfulness, Collaboration, and Transformation, which we hope resonate with all.

To learn more about what makes JCC Greater Boston a wonderful place to work, please visit our careers page at https://www.bostonjcc.org/careers/

JCC Greater Boston is an equal opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, ancestry, veteran status, marital status, pregnancy, genetic information, or disability. In a continuing effort to maintain and enrich a diverse environment, we actively encourage applications from women and members of underrepresented groups.

Education and Experience: Requires a Bachelor’s Degree in Accounting, Finance, Business Administration, or a related field, and 2-4 years’ experience in accounting. Must have a strong understanding of accounting, financial analysis and reporting. Knowledge of relevant financial regulations and compliance standards. Must have strong computer skills: proficiency in accounting software, CRM software, and Microsoft Outlook, Word, Excel. Experience with Great Plains/Microsoft Dynamics and Salesforce a plus.  

Equivalent combination of education and experience may be substituted at the JCC’s discretion to meet this minimum hiring criteria. 

Skills and Abilities:   

• Demonstrates excellent organizational and time management skills, attention to detail, accuracy in data entry and calculations, and strong problem-solving skills 

• Displays outstanding project management skills from design to implementation, managing deadlines with great attention to detail and maintaining high quality standards. 

• Demonstrates excellent analytical abilities with a tendency to quickly connect dots and surmise logical outcomes  

• Display strategic thinking with strong business process skills and the ability to optimize business functions through focused improvement initiatives  

• Demonstrates the ability to multitask and manage situations effectively and diplomatically; ability to adapt to evolving needs and circumstances.  

• Must be a self-starter who takes the initiative  

• Demonstrates a history of superb communication, interpersonal and active listening skills 

• Must have a record of successfully working well independently and with others, building/sustaining collaborative working relationships.  

• Strong understanding of general database operations and systems and ability to quickly and independently learn new technology & systems 

Physical Requirements:  This position primarily involves standard deskwork; work is performed in an office environment with no extreme conditions. Must be able to sit or stand for prolonged periods. Able to work well in a busy, dynamic and sometimes noisy environment involving multiple tasks and priorities. Able to lift and carry objects weighing up to 40 pounds (boxes of supplies). This position is a hybrid position; some administrative duties may effectively be performed remotely while others require an in-office presence.  

ADA Statement: Individuals must possess these criteria for knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation and using some other combination of skills and abilities. 

In addition to a rewarding career within our mission-driven, values-driven, and family-centric environment, JCC Greater Boston proudly offers full-time employees a comprehensive and competitive benefits package that includes:

·       Competitive cost-sharing Health and Dental Insurance

·       JCC Sponsored/Paid Health Reimbursement Account

·       JCC Sponsored/Paid Group Life Insurance/LTD Coverage

·       Generous paid time off supporting a quality work-life balance

·       Tax-deferred 403(b) retirement savings plan

·       Voluntary Supplemental Vision Insurance

·       Additional Voluntary Supplemental Life/ADD coverage for you and your family

·       AbilityAssist Employee Assistance Program (EAP)

·       Norton Cyber Security Program

·       LegalEase Insurance program

JCCGB Perks! This position is eligible for a free individual membership to JCC Greater Boston's top class fitness, recreation and wellness facility in Newton – offering virtual and in-person programs including indoor swimming, many fitness classes, and workout facilities, as well as discounts to many JCCGB events, classes, outdoor pool, and more! Complimentary individual membership includes: 

·       Use of the Fitness Center at Leventhal-Sidman

·       Access to group fit classes, Arts & Culture adult programming at member rates,

·       Discounts on a variety JCCGB's fitness/wellness programs and services

·       Free wellness events!

·       Discounted child care at JCCGB Early Learning Centers and after-school program

·       Discounted JCCGB camp tuition

Benefits are subject to review and change by the Organization, and plan documents are the primary determinant.

A Great Place to Work! JCC Greater Boston is consciously evolving as a great place to work! In our recent 2023 employee engagement survey, at least 88% of our staff gave us top ratings on:

·       Supportive colleagues

·       Team camaraderie

·       How their managers treat them

·       Individual autonomy

·       Knowing what their work contributes to and how it impacts others

·       Pride in working for the JCC

·       Program and service quality

·       Holding ourselves accountable    

Our staff and leadership bring experience, excellence, and commitment to everything we offer and we are dedicated to a culture where all our employees may thrive. Our culture is built on our values, driven by our mission, and nurtured through the expert contributions of our professionals.