HR Specialist (Hybrid)

Description

We are HALO! We connect people and brands to create unforgettable, meaningful, and lasting experiences that build brand engagement and loyalty for our over 60,000 clients globally, including over 100 of the Fortune 500. Our nearly 2,000 employees and 1,000 Account Executives located in 40+ sales offices across the United States are the reason HALO is #1 in our $25B industry.   

We’re looking for a versatile and driven HR Specialist who wants to develop real expertise in HRIS, onboarding, and performance management, while also lending their talents across other functions of HR.  This is a great opportunity to build upon technical, operational, and people skills—all in one role. 

If you're a natural problem-solver, detail-oriented, possess top-notch communication skills, and are eager to work across a variety of HR functions, you’ll thrive in this deadline driven, high-impact environment.  If you're excited to build upon your technical HR skills while supporting meaningful employee experiences, apply now. Let’s shape the future of our HR function together. 

Responsibilities

• Act as a secondary point-of-contact for our HRIS, collaborating closely with our HRIS Analyst to manage data integrity, maintain workflows, and update employee records
• Create, audit, and maintain SOPs, user guides, training materials, and documentation across our HR tech stack.
• Generate and distribute reports for compliance, internal stakeholders, and leadership
• Support special initiatives like data audits, system enhancements, and year-end compliance tasks and clean-up
• Deliver onboarding presentations for various types of hires, ensuring a positive experience
• Act as a secondary point-of-contact for our onboarding program, partnering with hiring managers, IT, and other stakeholders to ensure accurate and timely completion
• Support all phases of the performance review, goal setting, and compensation cycles within HRIS, including relevant reports
• Provide guidance to managers and employees on performance-related questions and best practices
• Help answer questions and resolve issues related to payroll, benefits, onboarding, and systems via shared inbox and phone line, delivering timely, accurate, and policy-aligned guidance
• Assist with special projects in talent acquisition, mergers and acquisitions, and/or payroll as needed
• Any other HR duties as business needs dictate

Requirements

• Bachelor’s degree in Human Resources or related field required. 
• Minimum of 4 years of broad HR experience which includes proven work in HRIS administration.
• Able to travel to the Oakbrook, IL office 1x a month and Sterling, IL office (2 hours west of Chicago) 1-2x a year.
• Comfortable with ambiguity and able to thrive in a deadline driven team environment.
• Excellent verbal and written communication skills directed towards all employee levels.
• Patience and sensitivity in handling personal information in potentially stressful situations.
• Ability to maintain a high level of confidentiality at all times.
• Time management and prioritization skills.
• Excellent attention to detail.
• Creative problem-solving capabilities.

Compensation: The estimated base salary range for this position is between $59,000 - $65,000 annually. Please note that this pay range serves as a general guideline and reflects a broad spectrum of labor markets across the US. While it is uncommon for candidates to be hired at or near the top of the range, compensation decisions are influenced by various factors. At HALO, these include, but are not limited to, the scope and responsibilities of the role, the candidate's work experience, location, education and training, key skills, internal equity, external market data, and broader market and business considerations. 

Benefits: At HALO, we offer benefits that support all aspects of your life, helping you find a work-life balance that’s right for you. Our comprehensive benefits include nationwide coverage for Medical, Dental, Vision, Life, and Disability insurance, along with additional Voluntary Benefits. Prepare for your financial future with our 401(k) Retirement Savings Plan, Health Savings Accounts (HSA), and Flexible Spending Accounts (FSA).  

More About HALO:

At HALO, we energize our clients' brands and amplify their stories to capture the attention of those who matter most. That’s why over 60,000 small- and mid-sized businesses partner with us, making us the global leader in the branded merchandise industry. 

• Career Advancement: At HALO, we’re passionate about promoting from within. Internal promotions have been key to our exponential growth over the past few years. With so many industry leaders at HALO, you’ll have the opportunity to accelerate your career by learning from their experience, insights, and skills. Plus, you'll gain access to HALO’s influential global network, leadership opportunities, and diverse perspectives. 
• Culture: We love working here, and we’re confident you will too. At HALO, you’ll experience a culture of ingenuity, inclusion, and relentless determination. We push the limits of possibility and imagination by staying curious, humble, and bold breaking through yesterday’s limits. Diversity fuels our creativity, and we thrive when each of us contributes to an inclusive environment based on respect, dignity, and equity. We hold ourselves to a high standard of excellence with a commitment to results and supporting one another with accountability, transparency, and dependability. 
• Recognition: At HALO, your success is our success. You can count on us to celebrate your wins. Colleagues across the company will join in recognizing your milestones and nominating you for awards. Over time, you’ll accumulate recognition that can be converted into gift cards, trips, concert tickets, and merchandise from your favorite brands. 
• Flexibility: Many of our roles offer hybrid work options, and we pride ourselves on flexible schedules that help you balance professional and personal demands. We believe that supporting our customers is a top priority and trust that you and your manager will collaborate to create a schedule that achieves this goal. 

HALO is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We insist on an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law. Inclusion is a core value at HALO and we seek to recruit, develop and retain the most talented people.

HALO participates in E-Verify. Please see the following notices in English and Spanish for important information: E-Verify Participation and Right to Work.

HALO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. Please do not use this as an alternative method for general inquiries or status on applications as you will not receive a response. Reasonable requests will be reviewed and responded to on a case-by-case basis.