Compliance Analyst

Summary

The Compliance Analyst will be responsible for supporting contract related activities including preparation and development of contractual agreements and compliance documents.  A liaison between cross functional groups including sales, finance, supply chain, engineering, program management, and operations to ensure contractual compliance and implement compliance program procedures.  This includes identifying and assisting in risk management, helping prepare and maintain contractual documentation, analyzing contractual terms and conditions, and supporting contractual and compliance resolution of issues.  This position will conduct detailed analysis of existing/proposed regulation and industry practices and related contract compliance requirements, such as management of customer and government property and export requirements (ITAR and EAR), and develop, improve, and implement processes to meet these requirements.

Essential Duties and Responsibilities

• Conduct regular audits and assessments to ensure compliance with regulations, contracts, and internal policies.  Participate and help support internal control activities and external audits.
• Review and develop responses for compliance documents and act as liaison to troubleshoot customer compliance related inquiries.
• Act as liaison for the Contract Management System (CMS) with all departments to facilitate the contract life cycle from need identification, through drafting review, negotiation, and approval, to execution and performance to completion and closeout in accordance with company processes and procedure.
• Support policy, process, and guideline changes to maintain compliant business processes within legal and regulatory requirements and industry compliance programs; this includes ITAR and Trade Regulations
• Monitor and report on compliance issues and violations.
• Collaborate with various departments to ensure cohesive compliance efforts.
• Maintain and update compliance documentation to include compliance matrices.
• Investigate and resolve compliance-related complaints and incidents.
• Provide training and educational materials on compliance topics to employees.
• Stay updated on regulatory changes and industry best practices.
• Prepare detailed reports for senior management and stakeholders.
• Assist Director, Contracts with Key Performance Indicators (KPIs), visual controls, work instruction and continuous improvement (green belt certification) activities for the Legal team.
• Analyze compliance data to identify trends and areas for improvement.
• Assist Contracts Manager with Client communication, maintain correspondence logs and/or through Contract Management System
• Develop and maintain Legal SharePoint site.
• Maintain and update legal business management procedures and conduct training as required.
• Support Contracts Managers with processing Client contracts and ensuring proper storage of contractual documents.
• Input and track key contractual milestones and ensure insurance and contractual renewals are handled timely.
• Assist with risk management, business continuity and crisis management.
• Support the implementation of contractor business system requirements.
• Consolidate and streamline records and assist with records management internal to the legal team and company wide.
• Assist with government property tracking, inventory, and compliance with contractual requirements and government regulations.
• Administer export compliance processes and procedures.
• Evaluate and make recommendations for adjustments to policies and processes needed because of changes in regulations.
• Work cross functionally with Program Management, Supply Chain, business stakeholders, and Clients to resolve issues.
• Performs special projects as needed.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

Greenpoint Core Competencies

• Adaptability - Adapts to changes in the work environment, manages competing demands, and accepts constructive criticism/feedback and changes approach or method to best fit the situation.
• Communications - Expresses ideas and thoughts effectively in verbal and written form, exhibits good listening and comprehension, keeps others informed and uses appropriate communication methods.
• Dependability - Responds to requests for service and assistance, follows instruction and responds to management direction, takes responsibility for own actions and doing the best job possible, keeps commitments, and maintains reliable attendance.
• Initiative - Sets and achieves challenging goals, demonstrates persistence, and overcomes obstacles, measures self against standard of excellence, recognizes and acts on opportunities, and takes calculated risks to accomplish goals.
• Teamwork - Balances team and individual responsibilities, exhibits objectivity and openness to others' views, gives and welcomes feedback, contributes to building a positive team spirit, and puts success of team above own interests.
• Work Quality - Demonstrates accuracy and thoroughness, displays commitment to excellence, looks for ways to improve and promote quality, applies feedback to improve performance, and monitors own work to ensure quality.

Job Core Competencies

• Cooperation – Establishes and maintains effective relations, exhibits tact and consideration, displays positive outlook and pleasant manner, offers assistance and support to co-workers, works cooperatively in group situations, and works actively to resolve conflicts.
• Written Communications - Writes clearly and informatively, edits work for spelling and grammar, varies writing style to meet needs, and presents numerical data effectively.
• Planning & Organization – You prioritize and plan work activities, you use time efficiently, you plan for additional resources, you integrate changes smoothly, you set goals and objectives, and you work in an organized manner.
• Oral Communications – You speak clearly and persuasively, you listen and get clarification, you respond well to questions, you demonstrate group presentation skills, and you participate in meetings.

Summary of Education, Experience & Certification

Bachelor’s degree in business, law, or related field.  Minimum 5 years’ experience in field of risk management, compliance, law, and/or finance.  Ability to become a Certified Compliance & Ethics Professional (CCEP) or gain equivalent certification.  Knowledge of Federal Acquisition Regulations (FAR/DFARS).  Prior experience in data analysis, business intelligence, data visualization tools such as PowerBI or similar platforms.  Ability to solve a wide range of unique problems of considerable scope and complexity that may require new approaches or significant exceptions or modification of standard procedures.

Employees working on programs subject to International Traffic in Arms Regulations must qualify as a US Person which is defined as a US Citizen, a Permanent Resident who does not work for a foreign company/foreign government/foreign governmental agency or organization, or a political asylee for legal compliance purposes.

Required Knowledge, Skills & Abilities

• Experience in regulatory compliance within the relevant industry.
• Strong understanding of relevant laws and regulations
• Excellent analytical and problem-solving abilities
• Strong communication and interpersonal skills
• Ability to work independently and as part of a team.
• Proven experience in a compliance role
• Familiarity with industry-specific regulations and standards
• Strong attention to detail and organizational skills
• Ability to interpret and apply complex regulations.
• Strong research and analytical skills
• Demonstrates professional skills as an experienced compliance professional by communicating clearly and making sound decisions.
• Strong problem-solving skills and the ability to interpret complex data sets.
• Capable of quickly comprehending new information and technologies
• Capable of working in a fast-paced environment
• Excellent written and verbal communication skills
• Analytical/problem solving – ability to identify, analyze and resolve problems in a timely manner.
• Ability to prioritize and plan work activities; must be able to meet deadlines, have excellent follow-through capability.
• Must be team oriented, willing to operate within a collaborative, multi-disciplinary environment.
• The successful candidate will possess a high degree of trust and integrity, communicate openly and display respect and a desire to foster teamwork.
• Demonstrated ability to effectively manage a heavy work portfolio with competing priorities.
• Working knowledge of standard contract terms, such as confidentiality, intellectual property rights, and data ownership
• Excellent Microsoft Office suite skills.

The expected WA salary range for this position is between $78,000.00 - $103,000.00 USD. Actual compensation will be determined based on experience, education, location, and other factors permitted by law. Our suite of comprehensive benefits includes health care (medical, dental and vision), life insurance, paid time off and a 401(k) savings plan with company match.