Lease Administrator

COMPANY SUMMARY

Empire State Realty Trust, Inc. (NYSE: ESRT) is a NYC-focused REIT that owns and operates a portfolio of well-leased, top of tier, modernized, amenitized, and well-located office, retail, and multifamily assets. ESRT’s flagship Empire State Building, the “World's Most Famous Building,” features its iconic Observatory that was declared the #1 Attraction in the World – and the #1 Attraction in the U.S. for the third consecutive year – in Tripadvisor’s 2024 Travelers’ Choice Awards: Best of the Best Things to Do. The Company is a recognized leader in energy efficiency and indoor environmental quality. As of March 31, 2025, ESRT’s portfolio is comprised of approximately 7.9 million rentable square feet of office space, 0.8 million rentable square feet of retail space and 732 residential units.  More information about Empire State Realty Trust can be found at esrtreit.com and by following ESRT on Facebook, Instagram, TikTok, X, and LinkedIn.

The dedicated team at ESRT is a collection of diverse individuals with a shared passion for excellence and a keen eye toward future growth. Headquartered in New York City, we harness the energy of the city in everything we do. We care for one another, work hard, and have a lot of fun doing it! We are Certified™ as a Great Place to Work® by the global authority, Great Place to Work®, on workplace culture, employee experience, and leadership behaviors. We prioritize and invest in the health and wellness of employees to attract, develop, and retain top-tier talent. ESRT values continuous employee development and encourages colleagues to excel in their roles and adapt to emerging business needs. From our crown jewel, The Empire State Building, to incredible buildings modernized for the 21st century, to outstanding customer service, and our decade-long leadership position in sustainability and energy efficient portfolio that is 100% fully powered by renewable wind electricity, we take pride in our work. ESRT seeks an equally passionate colleague to join the team, understand the vision and help achieve that vision.

POSITION SUMMARY 

The Lease Administrator reports to the Manager, Lease Administration. The Lease Administrator will assist in the organization, management and proper distribution and filing of lease agreements and all supplemental lease documentation for the REIT properties, including the well-known Empire State Building. The Lease Administrator enters key lease terms into Yardi and monitors and assists the Accounting, Leasing and Operations Departments with respect to crucial dates and the obligations of landlord and tenant, respectively.

• Review lease packages to ensure: (i) all documents required to be executed have been fully executed and appropriately dated; and (ii) package contains all relevant ancillary lease documents, such as security (letter of credit or cash), guarantee, and make sure same complies with lease provisions
• Appropriately record and file lease packages and distribute to appropriate internal parties
• Abstract lease documents, including retail, office and broadcasting, and determine key dates, rents, escalations, options, security, guarantees and other key clauses
• Input tenant lease, contact and billing information into Yardi property management database from lease documents
• Enter new tenant data into Yardi and changes to existing tenant information, pursuant to lease amendments, modifications, renewal agreements, etc.
• Ensure appropriate security deposit is received (both the initial deposit as well as increases in the security deposit in accordance with the current lease), and monitor if any burn-down obligation
• Report tenant options and landlord obligations with respect to any options and track expiration of landlord and tenant options and any conditions upon which options exist
• Monitor penalty dates with respect to substantial completion and lease commencement dates; keep applicable departments/personnel apprised of notification requirements to ensure all aware of landlord’s responsibilities with respect to substantial completion
• Track status of substantial completion and correspond with relevant parties
• Monitor expiry date of letters of credit and communicate with bank/tenant to ensure renewal status
• Coordinating with other departments such as legal, property management, and accounting to ensure compliance with lease terms to resolve any issues

• Accurately and effectively maintaining and managing lease agreements, ensuring compliance, and accurately tracking and reporting imperative lease information.
• Strong record-keeping, timely processing of paperwork, and providing excellent customer service to both internal and external parties.
• You collaborate well with others, are self-driven, and able to juggle multiple tasks at the same time. 

• Familiarity with Yardi
• Strong attention to detail and accuracy
• Strong written and verbal communication skills
• Ability to interpret lease terms
• Highly organized
• Team player

• Bachelor’s degree or equivalent experience
• 2 + years in commercial leasing, preferably office

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times

• At ESRT, like our tenants, our employees come from everywhere. We foster a collaborative work environment that captures top talent and cultivates the best ideas. As a Great Place to Work® Certified employer, we are committed to maintaining our positive work culture where employees are engaged and can grow and develop. In addition, ESRT employees embody our Company Culture & Success Factors -
• Adaptable – you are a self-starter who’s able to quickly digest and execute new processes to work both collaboratively and independently
• Dynamic – you are solutions-oriented, aim to improve processes and implement efficiency, and offer insightful feedback to improve ESRT
• Dependable – you take a strong sense of ownership and accountability over your work
• Passionate – you keep up with industry trends and are excited about the potential to propel the industry forward with a “roll-up-your-sleeves” attitude
• Curious – you consistently look for new ways to work smarter, not just harder
• Ethical – you treat others with respect, act with integrity in how you perform your work, and embrace our collaborative culture
• Positive – you possess a service-oriented attitude with excellent follow through

• Competitive base salary and bonus
• Health/Dental/Vision insurance
• Company sponsored Life, AD&D, STD (with Salary Continuation), and LTD Insurance
• Voluntary Enhanced LTD Program
• Voluntary Hospital, Accident, and Cancer Programs
• 401(k) with 100% match up to 5%
• Paid parental leave
• Pre-tax transit accounts
• Employee Assistance Program for emotional, financial, and legal support

• Generous paid time off
• Flex Summer Fridays
• Employee engagement programs
• Volunteer time off
• Continuing education
• Complimentary Empire State Building Observatory access
• Complimentary gym membership and other wellness benefits
• Employee Discount Programs

ESRT is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We celebrate the unique differences of our employees because they drive curiosity, innovation, and the success of our business. We do not discriminate based on race, religion, color, creed, national origin, sex, sexual orientation, gender identity or expression, reproductive choices, age, marital status, veteran status, disability status, pregnancy, parental status, caregiver status, genetic information, political affiliation, or any other status protected by the laws or regulations in the locations where we operate. This policy applies to all aspects of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination. Reasonable accommodations that do not create an undue hardship for the Company are available for applicants and employees with disabilities or sincerely held religious beliefs.