Executive Assistant to C-Suite | Fast-Paced, High-Impact Role

Description

About Us
Delavan Holdings is a strategic investment and management firm driving performance across automotive, RV, hospitality, logistics, and financial services. We're growing fast—and we’re known for our values-driven culture focused on collaboration, efficiency, and results. We're looking for an exceptional Executive Assistant to help keep our leadership team sharp, focused, and ready to move.

Who You’ll Support
You’ll provide direct support to our EVP/CFO, COO, and CHRO—three senior leaders who depend on strong execution, proactive planning, and seamless communication to drive results across the organization.

What You’ll Do
This is not a basic administrative job—it’s a critical, high-visibility support role with real business impact. You’ll be the go-to person for organizing, coordinating, and keeping things on track.

Key Responsibilities

• Calendar & Inbox Management: Own complex calendars, prioritize meetings, and manage executive inboxes to reduce noise and maximize focus.
   
• Meeting Prep & Follow-Up: Prepare agendas and materials, take detailed notes, and track follow-ups through completion.
   
• Project & Travel Support: Coordinate travel, track expenses, support internal initiatives, and handle logistics across departments.
   
• Presentation & Report Creation: Create polished slide decks, strategic communications, and reports that reflect our brand’s professionalism.
   
• Event Coordination: Help plan leadership meetings, internal events, and project launches—making sure all the moving parts come together.

Requirements

 What We're Looking For

• Experienced Executive Assistant: 2–5+ years supporting C-level executives, ideally with finance or operations exposure.  
• Proactive & Personable: Positive, energetic, and highly organized. You anticipate needs before they arise and stay two steps ahead.  
• Tech-Savvy: Proficient in Microsoft Office, Google Suite, Zoom, Slack, and Asana.  
• Calm Under Pressure: Able to handle multiple priorities with grace and professionalism.  
• Strong Communicator: Clear, concise, and adaptable across different audiences.  

Qualifications

• Bachelor’s degree preferred  
• Valid driver’s license required  
• Availability to work onsite at our Delavan, WI office  

Why Join Us?  This is a chance to join a team that values your impact—not just your inbox skills. You’ll gain visibility with leadership, work on meaningful projects, and be part of a company that’s growing fast and leading with purpose.
Apply Today  If you’re a polished professional with a proactive mindset and a passion for helping executives succeed, we want to meet you.