HR Generalist, Foster Care

Description

 The Human Resources Generalist provides office and Human Resource services by assisting with implementing administrative systems, procedures, and policies, and monitoring administrative/Human Resources projects. 

The job description provides the employee, administration including the executive team, applicants, and other agencies with a clear understanding of the job, where it fits in the organization, and the skill and work requirements in relation to other jobs. Jobs are always changing to some degree and the existence of the approved job description is not intended to limit normal change and growth. 

• Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures.  
• Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements, implementing changes.  
• Develops administrative staffing coordination with the agency’s training director by providing information, educational opportunities, and experiential growth opportunities.  
• Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.  
• Ensures coordination of issuing of staff equipment with the IT department by assisting with preventive maintenance requirements  
• Provides information by answering questions and requests.  
• Completes operational requirements by scheduling and assigning administrative projects, expediting work results.  
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.  
• Train other office manager employees (as required)  
• Contributes to team effort by accomplishing related results as needed.  
• Maintains the work structure by updating job descriptions for all positions.  
• Maintains organization staff by establishing a recruiting and interviewing process; counseling managers on candidate selection; conducting and analyzing exit interviews; recommending changes.  
• Prepares employees for assignments by establishing and conducting orientation and training Programs.   
• Ensures planning, monitoring, and appraisal of employee work results by keeping track of evaluation dates and discipline procedures; scheduling management conferences with employees; hearing and resolving employee grievances; counseling employees and supervisors.  
• Assist HR Director with maintaining employee benefits programs and informs employees of benefits by studying and assessing benefit needs and trends, recommending benefit programs to management.  
• Ensures legal compliance by monitoring and implementing applicable human resource federal and state requirements; conducting investigations; maintaining records; representing the organization at hearings (as required)  
• Maintains management guidelines by assisting in preparing, updating, and recommending human resource policies and procedures.  
• Maintains historical human resource records by designing a filing and retrieval system, keeping past and current records.  
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.  
• Completes human resource operational requirements by scheduling and assigning employees, following up on work results.  
• Contributes to team effort by accomplishing related results as needed.  
• Maintain/oversee all HR charts for IL employees in compliance with IL Medicaid standards, IL Medicaid standards and CARF standards.  
• Works with the Human Resources Director and others as appropriate to develop an effective compliance training program, including appropriate introductory training for new employees as well as ongoing training for all employees and managers.  
• Reports non-compliance matters to Human Resources Director and makes recommendations regarding Performance Improvement Plan.  
• Monitors the performance of the Compliance Program and relates activities on a continuing basis, taking appropriate steps to improve its effectiveness.  
• Analyzes situations, identifies problems, identifies, and evaluates alternative courses of action through utilization of principles.  
• Demonstrates emphasis on improving quality of staff, systems, and environment.  
• Initiates and/or participates in QM processes to address and resolve issues impacting quality.  
• Gives and receives feedback and evaluation as an improvement tool.  
• Monitor and update all trainings needed for new and existing staff  
• Following up with new hires when no response is received  
• Initiate the communication with the agency’s training director and staff when annuals due   
• File certificates for HR file compliance  
• Communication:   
• Work with a team approach with other employees to ensure agency compliance.  
• Report critical concerns and problems to Supervisor in a timely manner and actively seek Supervisor’s input and assistance to resolving the concern.   
• Follow chain of command when encountering problems or other areas of need and correct problems requested.
• Solicit and cooperate with assistance of all support staff.  
• Actively participate in an appropriate manner with the decision-making process as “pro-active” team member and cooperate?with team’s decision, whether programmatic or clinical.  
• Provide coverage on-site or as assigned by the needs of the agency.  
• Attend staff meetings, nonclinical supervision, planned in-service training, on-going training and any other regular or assigned meetings.  
• Facilitate flow of information.  
• Other duties as assigned by supervisor.  

Requirements

• A minimum of a High School Diploma or equivalent is required bachelor’s degree preferred. 
• A minimum of 2 years’ experience in office administration, to include demonstrated leadership. Familiarity with operational, financial, quality assurance, and human resource procedures and regulations is a must. 
• Successfully pass criminal records check, finger printing, and HCPR check as a prerequisite for employment consideration. 
• Must have reliable transportation, maintain required level of vehicle insurance and valid driver’s license. 
• Must be willing to travel (if needed)