Administrative Assistant

Administrative Assistant – Trust & Estate Litigation Law Firm
Location: Sacramento area
Position Type: Full-Time | Monday–Friday, 8:00 AM–5:00 PM

About the Opportunity
A well-established Sacramento-area law firm with a strong reputation in Trust and Estate Litigation is seeking a highly organized, professional Administrative Assistant to join them. With over a decade of success, this firm handles a full range of estate law services—from basic planning to high-stakes litigation. This is a confidential search for a team-oriented candidate ready to bring a high level of poise, communication, and efficiency to a busy legal environment.

This role is ideal for someone who thrives in a fast-paced office, excels at managing front-office responsibilities, and is passionate about delivering excellent client service.

What You’ll Do
You’ll be the face and voice of the firm—ensuring smooth communication, polished client interactions, and well-run operations throughout the day.

Key Responsibilities:

• Greeting clients and visitors warmly, in person and by phone
• Directing inquiries and calls to the appropriate team members
• Scheduling consultations, meetings, and internal appointments
• Managing incoming/outgoing mail, packages, checks, and filings
• Coordinating conference rooms, calendars, and court filing logistics
• Maintaining a clean, organized, and welcoming front office space
• Assisting attorneys and paralegals with administrative projects and client communications
• Indexing, scanning, and organizing both paper and digital case files
• Contributing to a collaborative, service-focused culture

What We’re Looking For:

• At least 3 years of experience in a legal administrative or front-desk role in a professional office setting
• Strong organizational skills with the ability to multitask and prioritize
• Professional communication skills—written, verbal, and interpersonal
• Comfort using Microsoft Office and cloud-based office systems
• A calm, positive demeanor under pressure and tight deadlines
• Team player mentality with initiative and problem-solving skills
• Prior experience in trust & estate, probate, or civil litigation law is a plus
• Bilingual in Spanish is a plus, but not required

Qualifications:

• High school diploma required; bachelor’s degree preferred
• Willingness to work occasional overtime, sometimes on short notice
• Availability to work in person, Monday through Friday

Compensation & Benefits:

• Competitive pay starting at $26 p/hour (based on experience)
• Health insurance
• Employer-matched 401(k)
• Paid time off and generous paid holidays
• Collaborative, respectful team culture

How to Apply
Please submit your résumé and a brief cover letter explaining your interest in the position and relevant experience.

Please note: Finalists will be asked to complete a short writing sample and a multiple-choice test to assess grammar and attention to detail.

We will reach out to the candidates that most closely match the requirements and culture for this firm.