HR Payroll Admin Specialist

Kaplan Language Group (KLG) is a reliable and respected leader in the language travel industry, that provides high-quality, language-travel programs across the world. The group consists of some of the biggest names in educational language tourism: Alpadia Language Schools, ESL Languages, and Kaplan International Languages. With more than 130 combined years of experience and thousands of happy and satisfied alumni – KLG is a reliable and respected leader in the language travel industry.

KLG offers a wide range of language and cultural programs in more than 100 countries across the world, allowing students to embark on a unique, life-changing journey specifically tailored to them.

We are seeking a detail-oriented and proactive HR Admin specialist to join our dynamic team providing HR payroll administrative support.

Main tasks:

• Ensure that documentation and records are kept up to date and in order.
• Give accurate information for requests from staff or managers about payroll or legal issue
• Ensure that Workday is updated in link with payroll changes (maternity leave, unpaid leave, etc.)
• Insure to be compliance with the labour legal laws of our different countries (data protection, labour laws, collective agreements, etc.) and do some researches (ex. salaries benchmarks, legal information, etc.)
• Support the International Payroll Manager in different HR projects and tasks
•  Follow-up of extra hours and days of holiday – in alignment with our internal policies (monthly check, reminders to managers, etc.)
• Work certificate for Employees when needed.
• Management of interns and their agreements with Universities or Study Centres.
• Preparing the necessary documents for employees: contracts, extensions, transformations, leaves of absence.
• Support to Health & safety documents and tasks when required, being in contact with the Managers of the different locations, when required.
• Run recurring and/or ad-hoc reports, ensuring data accuracy and relevance for stakeholders with excel and through WD data.
• Ticket restaurant card: management, creation of new cards and point of contact for all issues for the countries implemented.
• Be part of the GDPR & Compliance team, being the point of contact for GDPR projects and tasks related to our employees
• Workday administrator, update of new features when required.
• Participation in other HR projects with a generalist approach

About You:

To be considered for the role, you will need the following

Education

• Bachelor degree in labour relations/business or similar relevant field
• HR diploma as a plus

Professional experience and skills

• At least 2 years' experience in HR administration is essential.
• Proficiency use of Excel (test will be done during the interview process)
• Experience in Workday as administrator (test will be done during the interview process).
• Knowledge and experience in other HR areas and interest to participate to various HR project and tasks
• Outstanding time management and organizational ability with great attention to detail

Soft skills

• Strong interpersonal (verbal and written) communication skills
• High ethical standard to manage information of a confidential nature
• Ability and interest to multitask
• Very organized person

Language skills

• English: Fluent
• Spanish: Fluent
• French, German or Italian: As a big plus

What we offer you:

• The opportunity to develop your skills in an international environment, in the exciting field of language travel
• Flexible working policy 
• A young and dynamic work atmosphere
• An environment where corporate ethics and sustainable development matter
• Discounts on medical insurance 
• Free language courses abroad every year
• Lunch vouchers
• Free coffee and tea
• Free breakfast on Mondays and fresh fruit on Thursdays 
• Annual package range between 28000 and 34000 ( annual package)

Place of work: Barcelona city (Hybrid working policy after training period).

Start date: ASAP.

Type of contract: Permanent contract (6 months trial period)

Activity rate: Full time