Procurement Support Administrator UK, Netherlands, Belgium and Luxembourg - H/F/X

Pourquoi travailler chez Accor ?

Nous sommes bien plus qu’un leader mondial. Nous vous accueillons comme vous êtes et vous pouvez trouver le métier et la marque qui correspond à votre personnalité.
Nous vous accompagnons dans votre évolution et votre apprentissage au quotidien, nous nous assurons que votre travail apporte du sens à votre vie. Ainsi, durant votre expérience avec nous, vous pouvez explorer les possibilités illimitée du Groupe Accor.
En rejoignant Accor, vous écrivez chaque chapitre de votre histoire et ensemble nous pouvons imaginer l’Hôtellerie de demain. Découvrez la vie qui vous attend chez Accor, https://careers.accor.com/
Faites ce que vous aimez, prenez soin du monde qui vous entoure, oser challenger le status quo ! #BELIMITLESS

Job Description

Within the Procurement Department of Accor, you will join the Procurement Business Support Operations (PBS Operations) Europe & Corporate team as a Procurement Support Administrator for the geographical area: United-Kingdom, Netherlands, Belgium and Luxembourg. The PBS Operations team has the main responsibilities of managing nominating contracts, supplier invoicing, declaration control and distribution to hotels (Process "Spend & remuneration").

In collaboration with various internal and external stakeholders of the Accor Procurement department, you will work and communicate mainly with buyers, financial controllers, commercial teams as well as suppliers and clients.

You will manage the activity in your area from AstoreSuite, the platform dedicated to managing the database of nominated suppliers at Accor. AstoreSuite centralizes all supplier contracts and hotel contacts and allows the monitoring of the different stages of the remuneration process, from the declaration of turnover by suppliers to the issuance of invoices.

Main missions:

1. Supplier & Contract Management
   • Supplier creation
   • Contract encoding in A2S (AstoreSuite/Accor's Procurement ERP)
   • Contact updates
   • Data analysis (contract status tracking, documents in A2S...)
   • Data maintenance and updates in A2S
2. Management of Declaration Campaigns in AstoreSuite
   • Prepare communications to suppliers
   • Pre-launch campaign analysis (establishment database, checks)
   • Management of activity reports and dashboards
   • Supplier reminders
   • Supplier invoicing
3. Annual Declarative Control (ZeMatch)
   • Analysis of discrepancies between hotels' accounting data and suppliers' declarations for follow-up
   • Analysis and resolution of disputes
   • Reminders to buyers and suppliers
4. Distribution of Remuneration of Services to Hotels
   • Preparation of the necessary files for the calculation of the distribution for United-Kingdom, Netherlands, Belgium & Luxembourg
   • Communication & follow-up of the distribution
   • Answer clients’ claims & questions

Your Team and Work Environment:

• The International Procurement Department is responsible for sourcing, negotiating, and promoting its product and service offerings to cover 100% of the food and non-food procurement needs of Accor hoteliers and partner hotels (20 countries, 250 people)
• This entity is undergoing a digital transformation: this change involves our ability to reassure our current hotelier clients, maintain a close daily relationship, and develop procurement partnerships with new entities specialized in hospitality or catering

Profile:

• Minimum Bac + 3 training in Audit, Finance, Management, International Trade, Hospitality
• Written and spoken English mandatory

Skills:

• Aptitude for numbers
• Good knowledge of Microsoft Office
• Mastery of Excel: pivot tables, databases
• Good interpersonal skills

Personal Qualities:

• Rigour and personal organization
• Respect for procedures and deadlines
• Team spirit and versatility
• Initiative and analytical skills
• Dynamism and responsiveness

And what are our commitments?

To the world

• We are committed to the world around us, with a strong employer culture focused on the development of our 300,000 talents.

To your career

• We empower all our employees to master their work-life balance and provide them with the means to shape their work environment to reflect their personal vision.
• Training and career development paths are defined both individually and collectively, so we can grow together every day.
• We celebrate the richness of diverse nationalities, backgrounds, and stories that make up our workforce. We encourage diversity in personalities and career paths and adapt to the specific needs of our employees, including those with disabilities.

And what are the Accor Employee Benefits…

A real work-life balance:

• Remote work: Up to 8 remote workdays per month, depending on team rituals, with an equipment allowance and daily compensation provided.
• For autonomous managers (non-executives): A 216-day annual package granting up to 12 additional paid leave days (RTT) per year, depending on the year.
• Work from Everywhere: Personal access to over 500 coworking spaces, many of which are located in our hotels, offering an opportunity to connect with our hospitality colleagues.
• ALL - Heartist® Program: Preferential rates and flash offers for unforgettable stays and experiences at all Accor locations and with our worldwide partners. Over 70 partners in various categories (Travel, Gourmet, Wellness, Sport, etc.) to cater to all your desires.
• At our Issy-les-Moulineaux headquarters: Collaborative workspaces, a corporate restaurant with unlimited coffee, game and sports areas, concierge services, and a park just across the street.

Attractive financial benefits:

• Meal vouchers worth €10 each.
• A mandatory health insurance plan financed 50% by Accor, with no extra cost for dependents.
• Profit-sharing and incentive plans, with company matching contributions for PEEG/PERCOL savings plans.
• A Sustainable Mobility Package of up to €600/year for employees using eco-friendly transportation or 75% reimbursement for the NAVIGO Pass.
• A works council (CSE) that supports cultural, vacation, sports, holiday, and family event activities.

Career-long support within the Group:

• Learning & Development: Talent management is at the heart of our HR strategy, with an excellent training catalog offering numerous opportunities for cross-functional and international mobility.
• Referral program: Earn €1,500 gross for helping recruit qualified profiles.
• Heartist® for Good Program: Get involved with a charity of your choice from those available on our volunteering platform (1 day per year offered by the Group during your working hours).

Does this mission inspire you?

For us, recruitment is above all about connections.

Apply now, and we will guide you through the following steps:

1. A meeting with the managers and team members.
2. For certain roles, you may also be asked to complete a test, a case study, or a questionnaire about your personality and motivations.
3. A final interview with our Human Resources team to discuss our Group’s culture, work environment, training programs, career opportunities, and various employee benefits.
4. Personalized feedback.