Executive Assistant - Real Estate

Executive Assistant - Real Estate 

Job Title: Executive Assistant - Real Estate
Position Type: Full Time
Working Hours: US Hours

About Pavago: 

At Pavago, we are hiring a Commercial Real Estate Assistant to support our client in managing social media marketing, CRM and database management, property research, and client communications. This role is perfect for someone who is detail-oriented, tech-savvy, and proactive, thriving in a dynamic, fast-paced environment where collaboration and creativity drive success. 

Responsibilities:

• Social Media Management: Create and schedule daily X (Twitter) posts and weekly LinkedIn content. Engage with industry professionals, manage post approvals, and track follower growth without paid promotion.

• CRM Management: Maintain and update the Realnex CRM by cleaning data, categorising contacts, adding property/ownership details, and organising follow-up timelines for leads and past clients.
• Property Research & Data Entry: Use tools like White Pages, LandPro, and Crexi Pro to research commercial property owners, compile property and contact information, and enter into CRM for lead generation and campaign use.
• Email Campaigns & Newsletters: Draft and manage weekly email campaigns and monthly newsletters, targeting segments based on property ownership and interests. Track open rates, engagement, and database growth.
• Listing & Owner Databases: Build and maintain spreadsheets of active listings and property owners across Ada and Canyon counties, ensuring accuracy of key data points like price, type, location, and broker.
• Lead Follow-Up & Communication: Execute structured follow-up for leads by category (hot, warm, cold), using phone, email, and CRM tools. Log interactions and ensure consistent outreach.
• Local Market Monitoring: Track local business activity, economic developments, and planning news to identify real estate opportunities. Compile and report findings regularly.
• Collaboration & Reporting: Provide daily updates on tasks, share ideas for improvements, and coordinate with the team to ensure timely, high-quality execution of marketing and research responsibilities.

What Makes You a Perfect Fit:

• Strong Communication Skills: You’re comfortable engaging daily through calls, texts, and messaging platforms, and can communicate professionally yet conversationally on social media and with clients.
• Social Media Savvy: You understand how to craft engaging content tailored for platforms like X (Twitter) and LinkedIn, and you know how to build meaningful connections through thoughtful interactions and community engagement.
• Organized & Detail-Oriented: You excel at managing and cleaning CRM data, ensuring accuracy, completeness, and proper categorization, and you know how to use databases to create actionable insights.
• Research Proficiency: You have solid experience navigating public records, property databases, and industry news sources to gather valuable market intelligence and contact information.
• Tech Comfortable: You quickly learn new software tools and leverage Microsoft Excel, Google Workspace, email platforms, and Realnex CRM with confidence and efficiency.
• Marketing Mindset: You’re eager to contribute to marketing strategies, assist with email campaigns and newsletters, and help generate leads through creative and data-driven approaches.
• Process & Problem Solver: You actively seek out opportunities for workflow improvements and technology enhancements, sharing ideas that drive efficiency and elevate client relationships.
• Adaptable & Growth-Oriented: You embrace changing priorities and market conditions while consistently delivering quality results. You are committed to professional development and staying informed about commercial real estate trends and best practices.
• Reliable & Collaborative: You maintain regular communication on progress, roadblocks, and ideas, and you work well both independently and as part of a team to meet shared goals.

Required Experience & Skills:

• Social Media Management: Proven experience managing professional accounts on platforms like X (Twitter) and LinkedIn, including content creation, scheduling, and audience engagement.
• Research Skills: Strong ability to conduct online research using public records, property databases (e.g., White Pages, LandPro, Crexi Pro), and market reports.
• Data Entry & Organization: High attention to detail for accurate data input, database cleanup, and maintaining organized records.
• Communication Skills: Excellent written and verbal communication for client interaction, follow-up, and social media engagement.
• Technical Skills: Proficient with Microsoft Excel, Google Workspace (Sheets, Docs), and email management tools.
• Adaptability & Learning: Quick to learn new software, processes, and real estate trends; flexible in adjusting to shifting priorities.
• Collaboration & Initiative: Comfortable working with direction and independently contributing ideas for process and marketing improvements.
• Goal-Oriented: Track record of meeting growth targets, campaign performance benchmarks, and task deadlines.

What Does a Typical Day Look Like?

Each day begins with creating and scheduling social media posts, followed by engaging with industry contacts to build relationships. Next, you’ll update and clean the CRM database, researching property owners and adding detailed notes. You’ll then review and maintain the active listings database, preparing targeted email campaigns for potential buyers. Throughout the day, you’ll monitor local market activity and share ideas to improve marketing and processes, while providing regular updates and addressing any challenges.

Interview Process:

• Initial Phone Call: Engage in a brief conversation to understand your experience and suitability for the role.
• Video Interview: Delve deeper into your professional background and assess your skills in a 30-minute call.
• Final Interview: Have a comprehensive discussion with our client to ensure mutual alignment.
• Background Checks: Conduct swift verification of your references and past employment details.
  
  

Ready to Apply?

If you’re detail-oriented, tech-savvy, and proactive with a passion for commercial real estate marketing and operations, this is your chance to join a collaborative, fast-paced team making a real impact in the Boise market. If you thrive on balancing data management with creative communication and enjoy driving results, we want to hear from you. Apply now to help grow our business and support our clients’ success every day.