Payroll Coordinator - Hybrid

Driven? Passionate? Do you want to perform meaningful work free from too many rules and too much bureaucracy?  Are you obsessed with building better things in a supportive and collaborative environment? Do you want to be recognized and rewarded for your workplace contributions?

Yes? Then we want you at Kofile.

We are looking for change agents: those who bring groundbreaking ideas, insights, and vision to the workplace.  Professionals who excel at identifying inefficiencies and developing solutions to overcome them. 

Where some see problems, you see a roadmap to a future - and better – place for our growing company.

Kofile employees are empowered and encouraged to work as a team while allowing for individual achievement and recognition.  Our culture is one of diversity, cooperation, and coaching; we realize mistakes will be made and we will learn from them by working together, paving the way for ongoing success.

If you want to have a lasting impact at work, have your voice and ideas heard, and contribute to a high-performance organization, then we want YOU on our team.

We need YOU to be part of that journey by filling a new and critical role at Kofile.

About Kofile:

Kofile is a fast-growing B2B technology company providing innovative records management and digital transformation solutions to over 3,000 local government agencies​. We help county and city governments digitize their historical records and streamline citizen services. We’re a mission-driven team passionate about empowering the public sector with better technology.  Above all, we are am employee driven company and taking care of our Teammates is our paramount goal.

Job Overview:

The Payroll Coordinator is responsible for accurately and timely processing payroll, maintaining accurate payroll records, and ensuring compliance with federal, state, and local regulations. This role requires attention to detail, problem-solving skills, and the ability to handle sensitive and confidential information. By joining Kofile you will be able to learn and utilize news skills and gain valuable experience to advance your career. 

THIS IS A HYBRID ROLE (Average 3 days/week in office) - MUST LIVE IN DALLAS/FORT WORTH METROPLEX TO BE CONSIDERED - NO RELO AVAILABLE

Compensation up to $60,000 per year

Key Responsibilities:

• Prepare and process biweekly multi-state payroll for all employees.
• Ensures the timely and accurate processing of payroll transactions, including wages, overtime, bonuses, commissions, and deductions.
• Prepares and maintains accurate records and reports of payroll transactions.
• Address and resolve payroll-related inquiries and discrepancies.
• Assist employees with Time and Labor and respond to payroll-related inquiries, providing timely resolutions and maintaining confidentiality.
• Validate new hires, terminations, and employee changes within Paylocity to ensure accurate first pay, final pay, and first pay with changes.
• Reconcile payroll before submitting for review.
• Excellent communication skills and the ability to collaborate with employees and department managers.
• Supporting internal and external payroll audits throughout the year.
• Responsible for performing accurate and timely month-end payroll reconciliations.
• Assist with year-end payroll activities.
• Performs other duties as assigned.

Required Qualifications and Skills:

• Associate’s degree or at least 2 or more years of experience in payroll.
• Proficiency in payroll/HRIS software. Knowledge of Paylocity is a plus.
• Knowledge of the payroll function, including preparation, balancing, and internal controls.
• Knowledge of federal, multi-state, and local payroll tax regulations.
• Excellent organizational skills and attention to detail.
• Must have experience processing payroll for 500+ employees
• Experience in with ERP systems required - NetSuite is a plus
• Excellent communication skills and the ability to collaborate with employees and department managers.
• Strong analytical and problem-solving skills.
• Proficient with Microsoft Office Suite or related software, with at least an intermediate level of Excel.
• Ability to manage multiple tasks in a fast-paced environment.
• The ideal candidate will have the required experience and qualifications with the ability to advance.

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Why Kofile?

At Kofile, we lead the field in creating a “A New Era for Civic Engagement.”

Kofile Services is a leader in modernizing local governments through document digitization, restoration, preservation, and storage.   We hire those who are thought leaders in their respective fields, professionals who are looking for challenges, a healthy work culture, and skills enhancement; those who are interested in a career, not a job.

Who excels at Kofile? Impact Players: professionals who are eager to bring their best ideas forward, to challenge the status quo, and to find better and new processes that benefit the company and our stakeholders.  Kofile believes in helping our employees achieve their career goals by developing your technical, people, and leadership skills.

Why spend your career with Kofile?  Thought leadership. Challenge. Culture. Advancement. If you are an Impact Player who is looking to make a difference in your professional life, consider Kofile.

You will be glad you did.

Benefits:

• In addition to offering a culture of inclusivity and empowerment, Kofile offers a full range of benefits including:
• Flexible work arrangement: remote and hybrid schedule
• Generous PTO policy
• Low-cost insurance (medical, dental, vision, life & disability)
• Maternity and paternity benefits
• 401(k) plan (company matching)
• Educational assistance