Cadence 3 - Executive Business Assistant

Cadence3, founded by April Bricker, is an award winning marketing and experiences agency that focuses on assisting tech companies, particularly those within the Microsoft ecosystem, to enhance their digital presence and event strategies.

The agency is a small, Seattle-based team comprising approximately 15 full-time members and several consultants. They operate primarily remotely and value collaboration, efficiency, and continuous improvement in their work processes. Cadence 3 extensively utilizes the Microsoft ecosystem applications, platform, and devices as standard, including Office 365, Microsoft Teams, and SharePoint, in their operations.

Cadence 3 serves enterprise technology companies, including Microsoft, Samsung, and more, and is recognized for being proactive, detail-oriented, and easy to collaborate with.

We’re looking for an Executive Business Assistant to the CEO - who must be highly organized, emotionally intelligent, and tech-savvy. This individual will support the CEO and contribute to the company’s efficiency and clarity.

Here’s what you’ll be doing:

📅 Manage the CEO’s calendar, inbox, and travel.

📨 Draft and send emails on behalf of the CEO, prepare meeting agendas and briefs, and stay proactive in anticipating daily needs.

💬 Keep CRM records clean, send follow-ups, and support client and prospect proposals.

🖥️ Update internal tools such as Trello, SOPs, and shared documents.

🎁 Coordinate gifts, thank-you notes, and internal events.

🧾 Assist with expense reports, light reporting, and scheduling social media posts.

📈 Track project timelines, organize recruiting tasks, and support internal updates.

🔍 Assist in recruitment efforts by filtering all internal applications before sharing with the CEO and Ops Manager.

Working Hours ⏰: The role is full-time with flexible hours, requiring a 4–5 hour overlap with U.S. Pacific Time, ideally between 8:00am–1:00pm PT. Core hours will be 2pm–10pm CET.

To excel in this role, you need to have: 

✅ 3+ Years experience supporting senior leaders or C-level executives

✅ Exceptional organizational skills

✅ Solid technical skills, especially in Microsoft Outlook, Teams, Word, Excel, PowerPoint, SharePoint, and OneDrive.

✅ Strong written and verbal English.

✅ Experience with CRMs like HubSpot, Zoho, or Salesforce

✅ Proactive approach and anticipation of needs.

✅ Detail-oriented with attention to formatting, grammar, and design.

✅ High emotional intelligence.

✅ Strong follow-through and ownership.

✅ Discretion and professionalism in handling confidential information.

Brownie points for:

🌟 Experience in marketing, creative agencies, or event production.
🌟 Familiarity with project management tools like Trello, ClickUp, or Asana.

🌟 Light design skills using Canva, Adobe Express, or PowerPoint
🌟 Knowledge of CRM setup, dashboard building, or workflow automation
🌟 Experience with social media scheduling (especially LinkedIn).
🌟 Light finance or bookkeeping support.
🌟 Skilled document editing.
🌟 Event coordination experience.
🌟 Experience building scalable systems or automations.
🌟 Natural proactivity.

The ideal person for this role is calm under pressure, solution-oriented, and consistently seeks ways to improve work processes. You should be trustworthy, positive, and adept at maintaining organization, even during busy periods. Care for the business, pride in quality, and treating the business with ownership are essential qualities.

What’s in it for you?

💰 $2,000–$2,250 per month*

🕒 Full-time, fully remote role

🌴 20 days paid time off 

🤒 Up to 5 days paid sick leave

📅 Flexible working hours outside the core overlap window

💻 Healthcare and internet stipend

💼 Business development commission opportunities

🎯 A supportive, respectful work culture focused on results—not micromanagement

*Please note that this is a gross salary and that you are responsible for any tax-related procedures in your country of residence. We kindly ask you to apply only if you are happy to work remotely as an independent contractor.

The JobRack team are working with Cadence 3 to help them find their new team member. 

The hiring process for this position will include the following steps:

1. Completing the application form on JobRack.
2. Recording a short video introduction of yourself.
3. If shortlisted, completing test tasks.
4. Attending video interviews to discuss your previous experience and the new role in more detail.

The JobRack team has gained a full understanding of the Cadence 3’s needs and will review, filter, screen and test candidates in line with this.

To ensure your application is considered, take the time to carefully read the job description and submit a high-quality application.

We will, of course, provide you with feedback throughout the process.

At the request of Cadence 3, applications for this position must be submitted through JobRack and direct contact with the employer is not allowed. 

Please note that this position requires 100% commitment and is not suitable for those seeking a side job, freelance work, or part-time employment. It is important to only apply if you intend this to be your primary and only full-time job. Any attempts to work multiple full-time jobs without the knowledge of your employer may result in termination and a ban from applying to other jobs on the JobRack site.

Got questions about working remotely? Check out JobRack’s FAQ for answers to everything you might want to know. https://jobrack.eu/jobseeker-faq