Indiewalls Full Time Sales Admin & Support Coordinator

Indiewalls • No location specified • Full-time

$50,000

per year

Remote work Organizational Skills CRM Client Relations Sales Support

Job Description

Join the Indiewalls Team as a Sales Admin & Support Coordinator

At Indiewalls, we connect independent artists with innovative commercial spaces, curating art collections that transform boutique hotels, luxury residences, and global brands. We’re looking for a proactive and highly organized Sales Admin & Support Coordinator to join our fully remote team and help fuel our business growth, optimize internal operations, and support high-level client engagements.

Role Summary As Sales Admin & Support, you will work full-time (40 hours/week) in close collaboration with our 4 Territory Sales Managers to help grow our business pipeline, plan and execute events nationwide, and streamline our project workflows in the Indiewalls system. This role requires a proactive, highly organized professional who thrives in a fast-paced, creative environment and can confidently own and evolve administrative processes that support sales success.

Key Responsibilities

Provide day-to-day support to the Sales Managers and help drive forward client relationships
Coordinate and schedule client meetings, internal syncs, and follow-ups
Research prospective clients, track lead generation efforts, and support initial outreach
Join client calls, take detailed notes, and manage action item follow-through
Send curated gifts or materials as needed to support relationship-building
Accurately enter, track, and update client and project data in our CRM system and project database
Monitor project status across key accounts, flag bottlenecks, and ensure timely updates
Support proposal creation, scope updates, and entry of project specs into relevant platforms including visual collateral support, database entry, and moving projects through assignment process with minimal supervision
Generate and maintain sales reports, pipeline health updates, and revenue tracking
Track, organize, and manage multiple internal and client-facing deadlines, effectively communicate needs from sales team members to meet deadlines and plan project timelines accordingly to hit those deadlines.
Coordinate travel, event logistics, and sales roadshows for team members
Manage event RSVPs, catering, samples, and branded materials
Assist in planning trade shows, networking events, and client-hosted experiences
Develop and refine internal templates for proposals, outreach, and reporting
Help identify gaps in the sales process and suggest improvements
Mentor or support onboarding of future admin/support team members as needed

Qualifications

Fluent in English (spoken and written)
Strong proficiency with Google Workspace (Gmail, Calendar, Sheets, Slides, etc.)
Familiarity with CRM systems (e.g., HubSpot, Salesforce)
Exceptional attention to detail and organizational skills
Comfortable interacting with senior-level stakeholders and external clients
Able to work independently, prioritize effectively, and manage up
Flexible availability Monday–Friday (daily hours finalized during interview)

Preferred but not required