Personal Assistant

IFS is a billion-dollar revenue company with 7000+ employees on all continents. Our leading AI technology is the backbone of our award-winning enterprise software solutions, enabling our customers to be their best when it really matters–at the Moment of Service™. Our commitment to internal AI adoption has allowed us to stay at the forefront of technological advancements, ensuring our colleagues can unlock their creativity and productivity, and our solutions are always cutting-edge.

At IFS, we’re flexible, we’re innovative, and we’re focused not only on how we can engage with our customers but on how we can make a real change and have a worldwide impact. We help solve some of society’s greatest challenges, fostering a better future through our agility, collaboration, and trust.

We celebrate diversity and understand our responsibility to reflect the diverse world we work in. We are committed to promoting an inclusive workforce that fully represents the many different cultures, backgrounds, and viewpoints of our customers, our partners, and our communities. As a truly international company serving people from around the globe, we realize that our success is tantamount to the respect we have for those different points of view.

By joining our team, you will have the opportunity to be part of a global, diverse environment; you will be joining a winning team with a commitment to sustainability; and a company where we get things done so that you can make a positive impact on the world.

We’re looking for innovative and original thinkers to work in an environment where you can #MakeYourMoment so that we can help others make theirs. With the power of our AI-driven solutions, we empower our team to change the status quo and make a real difference.

If you want to change the status quo, we’ll help you make your moment. Join Team Purple. Join IFS.

We are looking for highly motivated Administrative Assistants for the Senior Leadership team (SLT), in the Research & Development (R&D) organization. The SLT work together closely and meet once a week. The Senior Leaders have very busy calendars and would need assistance in managing their daily calendars and scheduling. You would be working with other Executive Assistants and team members, for scheduling and relaying communication.

Our team of Executive Assistants (EA’s) and Administrative Assistants work in a fast pace environment to ensure efficiency for IFS and our Leaders. Our greatest challenge, and equally our greatest gift, is that we are a Global Team. IFS is made up of people from all over. This is a great experience to learn from others, but you will need to juggle and be aware of multiple time zones.

Communication is key in a fast pace environment that works around the clock in every time zone. We use Microsoft Outlook for calendars, scheduling, and email. We use Microsoft Teams for our meetings, chat and storing of files. Other tools consist of (but not limited to) Microsoft Forms, PowerPoint, Word, SharePoint and Workplace.

Our internal Business Systems is where you’ll navigate expenses for the SLT. Making sure you are proactive in getting these submitted prior to the deadline and following-up with Senior Leaders and Approvers.  

This is position working for Senior Leaders, you will need to have previous experience, be an expert at using Outlook Calendar and self-motivated; to be successful in this career opportunity. 

Outline of Duties and Responsibilities

• Managing multiple calendars and scheduling meetings
• Managing multiple expense reports
• Creating spreadsheets and tracking tasks
• Creating and editing documents and/or presentations
• Following up with Senior Leaders and/ or their Executive Assistants
• Support Executive's projects
• Understand Senior Leaders organization and support as needed
• Presentations - executing, editing

• Highly motivated and an engaged employee
• Proactive and cognizant of deadlines
• Works efficiently and comes prepared
• Someone with a ‘ready to learn’ attitude
• Able to work in a fast pace environment and willing to ask questions
• Some knowledge of AI

We embrace flexibility and hybrid work opportunities to support diverse needs and lifestyles, while also valuing inclusive workplace experiences. By fostering a sense of community, we drive innovation, strengthen connections, and nurture belonging. Our commitment ensures you can work in a way that suits you best, while also engaging with colleagues to share ideas and build meaningful relationships.