Finance Admin and Procurement Assistant

Who We Are: At Huda Beauty, our Vision is to lead in creating a democratized beauty industry where power is given back to people to define, create, and enjoy beauty for themselves! Launched by award-winning beauty powerhouse Huda Kattan in 2013, Huda Beauty is one of the world’s fastest-growing beauty brands. As a company, we are fueled by purpose and not profit, this allows us to approach things differently so that we can create products, content, and a community like no other. A lot has changed since our launch in 2013, but something that will forever remain at the core of Huda Beauty is our focus on business excellence and our unwavering passion for kindness!

Summary: As a Finance Admin and Procurement Assistant, you will be a vital part of our organization, supporting financial and procurement functions to ensure efficient operations. Your responsibilities include managing day-to-day finance tasks, such as cash management, credit cards, and cheque issuance. Additionally, you will play a key role in handling travel arrangements and office expenditures.

The contributions for this role will be critical in maintaining financial integrity and optimizing procurement processes within our organization. Your attention to detail and proactive approach will help drive cost-effectiveness and compliance across the board.

Essential Duties and Responsibilities:

• Responsible for managing day-to-day finance tasks, with a focus on cash management and internal control of office cash and credit cards.
• Ensuring day-to-day requests from the executive team are addressed promptly. This is a key task of the role.
• Handling documentation and ensuring documents are authorized by the signatories promptly
• Maintaining an excellent filing system of internal and external finance documents in SharePoint
• Maintaining petty cash and credit card logs, reconciling statements, processing employee credit card statements, and handling cheque issuance.
• Monitor and manage phone bills and expenses, adhering to company policies.
• Vendor Creations and ensuring proper verification is done before creating a vendor or if there are changes in any vendor details
• You will also assist with expense claims, office bill reconciliation, invoice processing, and credit card payments
• Conducting quarterly PO training with the wider business and being the main POC for any PO creation queries
• Additionally, you'll collaborate with teams to control travel costs and support audit-related activities.
• Assist with procurement-related activities such as exploring hotel discounts, assisting with contract negotiations, and collaborating with HR to ensure any employee deductions are reported

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.

• 2+ years of prior work experience in finance, procurement, administration, or similar roles.
• Excellent written and verbal communication skills.
• Ability to multitask and manage multiple projects simultaneously.
• Excellent time-management and organizational skills.
• Strong attention to detail and accuracy.
• Ability to work independently and in a team environment.
• Project management skills.
• Agility is a must.
• Dynamic and team player.
• Strong problem-solving and analytical ability.
• Strong interpersonal skills with a consumer-focused attitude.

Our Benefits & Perks:

• Monthly “Self Love Days” – at company discretion
• Monthly coaching sessions with our in-house Success Coach
• Employee discounts on all Huda Beauty, Wishful, and Kayali products
• Hybrid working schedules (home and office)
• Quarterly product gifting

Huda Beauty is committed to building diverse and inclusive teams and upholding an equal employment workplace that is free from discrimination. We hire stellar individuals regardless of their race, color, ancestry, religion, gender identity, national origin, sexual orientation, age, marital status, medical conditions, disability, or veteran status. If you need reasonable accommodations at any point in the application or interview process, please let us know.