Hiring Coordinator
Job Description
Company Background
The client is a Y-combinator backed AI platform revolutionizing the HVAC, Plumbing, and Electrical industries. Their innovative platform empowers technicians and representatives, enabling them to serve customers more efficiently and boost business revenue. With novel AI features deeply integrated with platforms like ServiceTitan, the client is at the forefront of transforming service delivery in these sectors.
About the Role
Our client is seeking a highly organized and detail-oriented Hiring Coordinator to support and streamline their growing recruitment efforts. In this role, you'll be the operational backbone of the hiring process—supporting in-house recruiting as well as partnerships with offshore and on-site staffing agencies. You’ll ensure a seamless experience for candidates, hiring managers, and agency partners.
If you're someone who thrives on structure, enjoys keeping things on track, and brings diligence to every detail—you’ll feel right at home in this role.
Responsibilities
- Coordinate end-to-end hiring processes across in-house and agency recruitment pipelines
- Maintain clear and up-to-date candidate records and pipelines in the applicant tracking system (ATS)
- Schedule and facilitate interviews across global time zones, ensuring timely communication between candidates and hiring managers
- Act as the primary liaison between internal teams and external staffing agencies
- Monitor the status of open roles, follow up on deliverables, and flag delays or issues proactively
- Assist with job postings, candidate screening coordination, and offer letter preparation
- Support onboarding logistics in partnership with HR or operations
- Help implement and maintain best practices for recruitment workflow and documentation
Qualifications
- 2+ years of experience in recruiting coordination, HR operations, or similar roles
- Proven ability to stay organized and keep multiple hiring processes on track
- Excellent communication and interpersonal skills
- Comfortable working across different time zones and cultures
- Strong attention to detail—nothing gets past you
- Experience working with ATS tools and spreadsheets (e.g., Greenhouse, Lever, Google Sheets)
- Bonus: Experience working with offshore hiring or global staffing agencies
What We’re Looking For
- Someone who “gets it done” and thrives in fast-paced environments
- A proactive communicator who doesn’t let things slip through the cracks
- A team player who can juggle multiple stakeholders while keeping everything running smoothly
Company Information
Location: Ontario, CA
Type: Hybrid