Construction Accounts Coordinator

Description

 We are seeking a detail-oriented and highly organized accounting professional to support our project billing, accounts payable, and compliance operations. This role plays a critical part in ensuring accurate financial documentation, timely vendor payments, and seamless coordination with subcontractors and project teams. The ideal candidate will bring strong knowledge of construction billing workflows, compliance platforms, and vendor management, contributing to the financial integrity and operational efficiency of our projects. 

Accounts Payable & Vendor Management

• Accurately enter vendor invoices into the accounting system.
• Monitor and manage the AP inbox; ensure timely processing and vendor communication.
• Reconcile vendor statements and follow up on outstanding items.
• File and match check stubs for proper audit trails and payment documentation.
• Add and update vendor and client records in company systems.

Project Billing & Financial Coordination

• Prepare and submit project billing based on approved schedules of values (SOV).
• Review contracts to extract billing terms, retainage rules, and submission timelines.
• Coordinate with project managers to distribute and track vendor labor invoices.
• Support reconciliation of project payments and monitor for discrepancies.
• Perform monthly bank reconciliations and assist in month-end close activities.

Subcontractor Onboarding & Compliance

• Manage the onboarding of subcontractors, including W-9s, insurance certificates, and required compliance documentation.
• Track and manage the collection of conditional and unconditional lien waivers from subcontractors and suppliers.
• Provide accurate supplier waivers to clients as needed based on payment status.
• Ensure all documentation and submissions are in compliance with contract and regulatory standards.

Platform & Compliance Management

• Upload and manage compliance documents and billing submissions in platforms such as Textura, GCPay, and Procore.
• Ensure all billing and compliance workflows are up to date and meet general contractor requirements.
• Assist with audit documentation and third-party reporting when necessary.

Requirements

• Strong understanding of project billing, lien waivers, and schedule of values.
• Familiarity with construction platforms such as Textura, GCPay, and/or Procore is highly preferred.
• Proficient in accounting systems and Excel/Google Sheets.
• Highly organized with excellent attention to detail and the ability to prioritize multiple deadlines.
• Strong communication skills and a customer-service mindset when working with vendors and project teams.

Physical Requirements: 

• Prolonged periods of sitting at a desk and working on a computer.  

What We Offer:

• Competitive salary and benefits
• Collaborative and supportive team culture