Executive Assistant - Accounting

AdepHR is Hiring an Executive Assistant, Accounting!

Are you an organized, detail-oriented professional with experience in both executive support and accounting? We’re looking for a skilled Executive Assistant, Accounting to support leadership at a mission-driven organization in Sacramento. In this key role, you’ll assist the Executive Director, Chief Financial Officer, and Compliance and Contracts Manager — helping to manage Board communications, coordinate meetings, handle key accounting tasks, and more.

Note: This is not a remote position. On-site presence in Sacramento is required.

Key Responsibilities

Executive & Board Support

• Coordinate and schedule Board of Directors meetings
• Draft and finalize agendas and minutes
• Manage document distribution and posting
• Support the Executive Director’s scheduling and external communications
• Assist with Board appointments and communications with the City of Sacramento and County of Sutter

Contracts & Accounting Support

• Help maintain digital contract files (Dropbox, FileMaker)
• Conduct contract-related research
• Process accounts receivable and deposits
• Support preparation of financial models, audit documentation, and budget materials
• Perform accounting duties in QuickBooks and Excel under CFO direction

Must-Have Requirements:

• At least 2 years of related experience
• High school diploma
• Excellent organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to follow verbal and written instructions
• Proficient computer skills, including Microsoft 365
• Working knowledge of QuickBooks
• Knowledge of standard office practices and procedures
• Flexible and eager to learn new things
• Highly proficient in spoken and written English
• Ability to perform sedentary work at a computer for long periods
• Ability to bend, stretch, or lift file boxes occasionally
• Willingness and ability to work on-site (not a remote position)

Nice-to-Have Qualifications:

• Bachelor’s degree in Business Administration or related field
• Experience with FileMaker

• Growth Opportunities
• Overtime Pay
• On-the-Job Training