Administrative Assistant

Description

Position: Administrative Assistant

Departments: Interdepartmental: Education Policy Center and Racial Justice Center

Terms of Employment: Regular Full-Time / Non-Exempt/ Union Position – Local 2110 (NYCLU staff is currently working in a hybrid model. A number of in-person days will be required).

Location: 55 Broadway, New York, NY 10006 

Salary: $44,514 - $54,302

Application Deadline:  June 27, 2025  

The New York Civil Liberties Union (NYCLU) is one of the nation's leading advocates on behalf of constitutional rights and liberties.  Founded in 1951, as the New York affiliate of the American Civil Liberties Union, the NYCLU is a not-for-profit, nonpartisan organization with more than 90,000 members and supporters, and eight offices statewide. We work in the courts, in the legislatures and on the streets to advocate for racial and economic justice, free speech, freedom of religion, privacy and equality before the law for all New Yorkers. For more information, please visit our website: www.nyclu.org. 

DEI VISION STATEMENT

The NYCLU affirmatively values the humanity and contributions of those we work with, inside and outside of the organization; and will take action to build and sustain an equitable, anti-racist culture that centers the voices and experiences of marginalized and directly impacted people and communities, and an organizational environment where all people feel valued, trusted, and respected. We are committed to diversity, equity, and inclusion, and having a workforce that reflects the population that we serve and actively recruit people of color, women, people with disabilities, formerly incarcerated people, and LGBTQ and gender non-conforming people.

SUMMARY DESCRIPTION 

The Administrative Assistant reports directly to the Director of the Education Policy Center and Director in the Racial Justice Center (collectively, “the Centers”). The Administrative Assistant accomplishes a varied range of tasks to support the programming and administration of the Centers. 

ROLES & RESPONSIBILITIES 

The Administrative Assistant will undertake a range of tasks and responsibilities to support the Centers, including:

• Maintaining department calendars and assisting with scheduling for the management team.
• Supporting the Centers’ programs by ordering food, reserving meeting space, coordinating RSVPs and office access, and setting up for events. 
• Assisting staff in the planning, scheduling, and completion of meetings, events, and legislative appointments, including booking travel. 
• Tracking correspondence and connections with legislative offices for follow-ups.
• Maintaining organized and provisioned office spaces and physical files in the New York City office.
• Taking notes in meetings and providing reminders to team members about tasks and deadlines in individual and group assignments.
• Coordinating mailing, printing requests, deliveries, and managing inventory of various materials.
• Assisting with running and manipulating reports, pulling data sets, and identifying trends. 
• Identifying and tracking legislation and coordinating with program staff.
• Compiling, editing, and drafting communications.   
• Supporting campaigns and programs with general research.
• Assisting staff with expenses and reimbursements.
• Assisting with the hiring and onboarding of staff and interns, as needed.
• Maintaining and updating contact lists.
• Working with other departments on specific projects assigned, and additional responsibilities as needed.

QUALIFICATIONS

• Results-oriented with demonstrated ability to track progress and meet goals.
• Extremely detail-oriented and organized. 
• Well-versed in Microsoft Office Suite and videoconferencing technology.
• Strong written and oral communication skills, as well as data management skills.
• Commitment to developing and maintaining effective relationships with others, including relating well to people from different backgrounds and diverse perspectives.
• Ability to manage, prioritize, and complete multiple tasks on time, under tight deadlines.
• Demonstrated commitment to the mission of the organization, and a passion for civil rights and social justice. 
• Ability to work occasional overtime or irregular hours, including nights and weekends.
• Database experience and fluency in Spanish a plus.

HOW TO APPLY

Please submit your cover letter and resume that includes your unique qualifications for this position, where or how you learned of this job posting, via   

https://recruiting.paylocity.com/recruiting/jobs/Details/3337161/New-York-Civil-Liberties-Union-Foundation/Administrative-Assistant 

If feasible, please submit these materials as a single PDF.

The NYCLU is an equal opportunity employer and encourages applications from all qualified individuals regardless of race, sex, gender identity or expression, age, disability, religion, national origin, citizenship, marital status, sexual orientation, veteran status, record of arrest or conviction or any other characteristic protected by applicable law. We are committed to diversity, equity, and inclusion, and having a workforce that reflects the communities that we serve.

The NYCLU is committed to providing reasonable accommodation to individuals with disabilities. If you are a qualified individual with a disability and need assistance applying online, please e-mail [email protected]. If you are selected for an interview, you will receive additional information regarding how to request an accommodation for the interview process.