Associate-Order Entry and Quotations

OVERVIEW

This position involves processing of customer orders, and Customer Service-related work within agreed service levels.

POSITION PROFILE (Main purpose of position and interdependencies)

Intermediate level position; provide initial support customers by handling general inquiries, processing customer purchase orders, resolving issues, cross referencing, expediting, and communicating with internal teams, suppliers, customers, and sales representatives and troubleshooting basic technical related issues. The Customer Support Sr. Associate is responsible serves as a liaison with all parties and seeks to achieve customer satisfaction in every transaction.

MAJOR JOB DUTIES, RESPONSIBILITIES AND DELIVERABLES (KPIs)

• Maintains and attracts potential customers by handling inbound sales and customer communication (emails, calls) relating to service status or challenges, concerns, issues within the network.
• Handles inbound sales and customer communication (calls, emails) in the processing, expediting, and troubleshooting of customer orders.
• Owns the customer request and experience from initiation to conclusion.
• Processes, via computer, all customer requests. Utilizes multiple and often complex systems, programs, and monitors in order to research information.
• Proactively interacts with outside sales force to ensure regular communication on pricing and other customer concerns. Provides high-level, quality service, closely aligned with sales, to enable sales growth.
• Follows up with Sales Department, suppliers, and customers on any outstanding issues.
• Looks for opportunities to provide solutions.
• Makes recommendations on areas for process improvement.
• Make decisions based on policies and past precedence, seeking guidance as necessary.
• Accountable to performance metrics such as schedule adherence, productivity standards and quality standards.

The CSR will proactively place customer order and follow them through - ensuring that the delivery takes places, and the customer is invoiced correctly. Including but not limited to:

• Delivery issues,
• Delivery/billing/order blocks
• Order cancelations
• Order release
• Order Management – EDI Blocks release
• Documents Request (Cert. of Analysis, Safety Data Sheet…)
• Price enquiries
• Incoming CMD tasks (in collaboration with CMD Team)
• Samples requests and ZORI orders
• Plant check
• Replacement orders (SD)
• S20
• Specific customers with dedicated “Customer service responsibility”.

Performs other duties as assigned, ex. Trainer task, QREP, Support Analyst (Optimization)

QUALIFICATIONS (Education/training, experience, and certifications)

• High School Qualification plus 3+ years of experience in a fast paced, customer focused environment.
• Degree level education within science is advantageous.
• Experience in interacting with customers, manufacturers, and colleagues.
• Language skills: Fluent in oral and written English/French & a third language is a plus (German, Spanish, Italian, Portuguese, Norwegian, Swedish, Danish or Finish) depending on project requirements not necessarily language dependent in all projects.
• Ability to effectively utilize technology platforms including SAP and CRM Tools.
• Strong PC skills with a working knowledge of MSOffice365.

KNOWLEDGE SKILLS AND ABILITIES (Those necessary to perform the job competently)

• Must demonstrate working knowledge of personal computer applications, such as

Microsoft Word, Excel, Access, and Outlook

• Excellent customer service skills (friendly, courteous, and helpful)
• Excellent communication skills both verbal and written
• Strong customer orientation
• Strong analytical & problem-solving skills
• Willingness to work in shifts as per business requirements
• Good decision-making skills
• Ability to learn Avantor terminology
• Ability to evaluate customer needs, and respond with appropriate action/delivery

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position. Avantor is proud to be an equal opportunity employer.

Why Avantor?

Dare to go further in your career. Join our global team of 14,000+ associates whose passion for discovery and determination to overcome challenges relentlessly advances life-changing science.
 
The work we do changes people's lives for the better. It brings new patient treatments and therapies to market, giving a cancer survivor the chance to walk his daughter down the aisle. It enables medical devices that help a little boy hear his mom's voice for the first time. Outcomes such as these create unlimited opportunities for you to contribute your talents, learn new skills and grow your career at Avantor.
 
We are committed to helping you on this journey through our diverse, equitable and inclusive culture which includes learning experiences to support your career growth and success. At Avantor, dare to go further and see how the impact of your contributions set science in motion to create a better world. Apply today!

EEO Statement:

We are an Equal Employment/Affirmative Action employer and VEVRAA Federal Contractor. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state/province, or local law.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at recruiting@avantorsciences.com and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

Privacy Policy:

We will use the personal information that you have submitted to us in order to consider your application for the relevant role.
 

Your privacy is important to us. Please click here for our Privacy Policy which explains the purposes for which we will use your personal information and the ways in which we will handle and retain your information. It also explains the rights you have in relation to your information, and how to contact us with any queries or requests.

3rd Party Non-Solicitation Policy:

By submitting candidates without having been formally assigned on and contracted for a specific job requisition by Avantor, or by failing to comply with the Avantor recruitment process, you forfeit any fee on the submitted candidates, regardless of your usual terms and conditions. Avantor works with a preferred supplier list and will take the initiative to engage with recruitment agencies based on its needs and will not be accepting any form of solicitation.