Accounting Clerk

Description

Accounting Clerk

Rev. May 2025

General Information

Location: ALVARADO Department: ACCOUNTING/FINANCE Work Schedule: MONDAY -FRIDAY 

Job Type: Regular / Full Time FLSA Classification: Exempt Travel Required: NA

Reports To: Chief Financial Officer Positions Supervised: NA

Mission & Vision

C&W DustTech’s mission is to set the industry standard in every application and in every market, we serve through:

• Innovation, creativity, and outstanding value – consistently living our Dust Settles. We Don’t™ brand promise. 
• Equipment that outperforms to exceed stringent air quality regulations, maximize customer productivity, and keep operations up and running safely.
• Creation of healthier work environments for employees; cleaner, safer neighborhoods around our customers’ operations and facilities; and improved air quality in the world we all share. 

Our vision is to help build a better, cleaner world by protecting people and the environment through clean air technologies.

Position Summary

This position helps C&W DustTech to achieve our mission and vision through the effective and efficient completion of the essential duties listed below. As an Accounting Clerk, you will play a crucial role in managing financial transactions and ensuring the accuracy and efficiency of our accounts payable, accounts receivable, and disbursements functions across multiple business entities. You will collaborate with various departments and external parties to maintain strong financial controls and support our continued growth.

Essential Duties

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform essential job functions.

Essential Duties:

• Process and verify invoices, purchase orders, and expense reports.
• Match invoices to purchase orders and receipts, ensuring accuracy.
• Prepare and process payment runs (checks, ACH, wire transfers).
• Reconcile vendor statements and resolve discrepancies.
• Maintain vendor records and communicate with vendors as needed.
• Manage disbursements to ensure timely and accurate payments.
• Add and Maintain Supplier records in ERP systems.
• Add and Maintain Customer records in ERP systems.
• Facilitate intercompany invoicing.
• Assist in month-end and year-end closing processes.
• Reconcile balance sheets accounts, monthly.
• Work closely with the sales and quality departments to receive return merchandise and issue credits to the customer.
• Assist Controller and/or CFO with annual audit preparation.
• Prepare financial reports and assist with financial analysis.
• Maintain organized and up-to-date financial records.
• Provide support to the finance team as needed.

Qualifications

Education: High School Diploma or equivalent. Additional Accounting Courses a plus

Licenses and Certifications: NA

Experience: 2+ years of accounting experience; preferably in Manufacturing environment.

Skills:

• Excellent verbal and written communication skills.
• Excellent interpersonal skills.
• Excellent organizational skills and attention to detail.
• Excellent time management and planning skills with a proven ability to meet deadlines.
• Excellent customer service skills.
• Basic understanding of accounting procedures and systems.
• Strong analytical skills.
• Ability to work independently.
• Ability to prioritize tasks and manage multiple tasks simultaneously.
• Ability to apply critical thinking skills; ability to solve problems and devise creative solutions.
• Proficient with Microsoft Office 365.
• Proficiency with or the ability to quickly learn the ERP system utilized by the organization; Experience with Made-2- Manage preferred.
• Must be flexible, dependable, and have the willingness to work overtime.
• Ability to adhere to safety rules and procedures.

Other Requirements:

• Must maintain excellent attendance record.
• Must pass drug test and physical.

Core Values: All C&W DustTech employees, including the Accounting Clerk, are required to perform their job duties in a manner that exemplifies our core values. 

We at C&W live our values every day, in every action:

• Safety - Above all else we promise to keep ourselves, our customers, and each other safe.
• Quality - We are committed to quality in all we do and all we make.
• Grit - With courage and strength of character, we do whatever it takes and are unwavering in our resilience.
• Integrity - We do what's right no matter what, especially when it’s difficult.
• Mutual Trust & Respect - We treat others fairly and operate with candor.
• Enthusiasm - We work with passion and have fun.

Core Competencies: All C&W DustTech employees, including the Accounting Clerk, strive to demonstrate the core competencies that define us. 

Customer driven: Always do what’s best for the customer, every day.

Willing: With a positive attitude, willingly help anyone at any time. 

Driven: Be hungry enough to learn, humble enough to embrace change, and smart enough to create innovations that make a difference.

Understanding: Address situations with compassion, empathy, and emotional intelligence. 

Strategic: Work with creativity, an eye on the future, and a dedication to continuous improvement. 

Teamwork: Better together, we are open minded, collaborative, and communicative.

Trustworthy: As people, we are each honest, dependable, and accountable.

Engaged: We are passionate about our contribution to a better, cleaner world and doing all we can to drive growth.

Capable: We possess the skills, knowledge, and motivation to get the job done with excellence.

Humble: Check your ego at the door; be coachable and give credit to others.

Physical Demands

N (Not Applicable) = This activity is not required for this position.

O (Occasionally) = This activity is required for this position up to 33% of the time (up to 2.5+ hours per day)

F (Frequently) = This activity is required for this position up to 66% of the time (2.5 – 5.5+ hours per day)

C (Constantly) = This activity is required for this position more than 66% of the time (5.5+ hours per day)

Activity Frequency Activity Frequency

Sit

F

Reach Outward

O

Stand

O

Reach Above Shoulder

O

Walk

O

Lift/Carry 10lbs or less

O

Climb

O

Lift/Carry 11 – 20 lbs.

N

Crawl

N

Lift/Carry 21 – 50 lbs.

N

Squat/Kneel

O

Push/Pull 12 lbs. or less

N

Manually Manipulate

O

Push/Pull 13 – 25 lbs.

N

Speak

F

Push/Pull 26 – 50 lbs.

N

Other Physical Requirements:

Work Environment

The Accounting Clerk will work primarily in an indoor office environment, and occasionally in a manufacturing facility subject to indoor and outdoor environmental conditions, with exposure to occasional temperatures below 32 degrees or above 100 degrees. The noise level in the environment may be moderate to loud.

Signatures

C&W DUSTTECH has reviewed this job description to ensure that essential and other duties have been included. This job description is intended only to be a guideline for job expectations and is not intended to be an exhaustive list of all functions, responsibilities, abilities, and skills that may be required of this position. Additional functions and duties may be assigned by supervisors and management. This job description does not represent a contract of employment, nor does it alter at-will employment status. C&W DUSTTECH reserves the right to change this job description and/or assign duties and tasks for the employee to perform at any time, as C&W DUSTTECH deems appropriate.

______________________________________ _______________________________________________________   

Employee Printed Name Employee Signature Date

Requirements

 Education: High School Diploma or equivalent. Additional Accounting Courses a plus

Licenses and Certifications: NA

Experience: 2+ years of accounting experience; preferably in Manufacturing environment

Skills:

• Excellent verbal and written communication skills.
• Excellent interpersonal skills.
• Excellent organizational skills and attention to detail.
• Excellent time management and planning skills with a proven ability to meet deadlines.
• Excellent customer service skills.
• Basic understanding of accounting procedures and systems.
• Strong analytical skills.
• Ability to work independently.
• Ability to prioritize tasks and manage multiple tasks simultaneously.
• Ability to apply critical thinking skills; ability to solve problems and devise creative solutions.
• Proficient with Microsoft Office 365.
• Proficiency with or the ability to quickly learn the ERP system utilized by the organization; Experience with Made-2- Manage preferred.
• Must be flexible, dependable, and have the willingness to work overtime.
• Ability to adhere to safety rules and procedures.