Manager, Post-Award (Hybrid)

Job Details

Manager, Post-Award (Hybrid)
The Manager, Post-Award is responsible for the timely and compliant account setup within Cayuse, transaction review, budget management, and closeout of sponsored projects (i.e., the RedZone), collaborating with principal investigators, colleagues within the Offices of Research Support Services (i.e., the Research Administration Center of Excellence [RACE], the Office of Research Administration [ORA], Jefferson Clinical Research Institute {[JCRI], Finance (i.e., Sponsored Programs Accounting [SPAO]}), department administrators, and auditors. This role manages critical operational functions, including subaward financial management, , audit preparation and response (specific to the subawards responsibility), system implementation support, and professional development activities in collaboration with the Associate Director, Post-Award/Training. The Manager, Post-Award drives continuous improvement by developing/maintaining operational metrics specific to subaward financial management that enhance compliance and financial stewardship. Strategic problem-solving, sound judgement, and the ability to foster a collaborative, compliance-driven environment are essential to success. This position requires a comprehensive understanding of research administration and a commitment to supporting the institution’s research mission with excellence and integrity.

Job Description

• Job Summary

  The Manager, Post-Award plays a critical leadership role within the Office of Research Support Services (ORSS), providing strategic oversight of post-award financial management and subaward compliance. Reporting to the Sr. Associate Director, Post-Award, this position ensures effective post-award administration by applying complex federal, state, local, and non-profit sponsor requirements, as well as institutional policies and procedures, while consulting with the Sr. Associate Director, post-award, as needed. The Manager, Post-Award exercises broad decision-making authority to resolve complex issues, approve expenditures, oversee subrecipient monitoring, and aid in guiding the financial and administrative management of sponsored projects across departments.

  The Manager, Post-Award is responsible for the timely and compliant account setup within Cayuse, transaction review, budget management, and closeout of sponsored projects (i.e., the RedZone), collaborating with principal investigators, colleagues within the Offices of Research Support Services (i.e., the Research Administration Center of Excellence [RACE], the Office of Research Administration [ORA], Jefferson Clinical Research Institute {[JCRI], Finance (i.e., Sponsored Programs Accounting [SPAO]}), department administrators, and auditors. This role manages critical operational functions, including subaward financial management, , audit preparation and response (specific to the subawards responsibility), system implementation support, and professional development activities in collaboration with the Associate Director, Post-Award/Training. The Manager, Post-Award drives continuous improvement by developing/maintaining operational metrics specific to subaward financial management that enhance compliance and financial stewardship. Strategic problem-solving, sound judgement, and the ability to foster a collaborative, compliance-driven environment are essential to success. This position requires a comprehensive understanding of research administration and a commitment to supporting the institution’s research mission with excellence and integrity.

  Essential Functions

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.

• (Do not delete, move or over-write this statement)

• Manage post-award financial management activities for a diverse portfolio of sponsored projects, ensuring compliance with all sponsor and institutional requirements, while consulting with leadership as appropriate.
• Exercise independent authority to review, approve, or escalate transactions, including Payroll Costing Allocations/Payroll Accounting Adjustments, cost transfers, Professional Services Agreements, grant extensions, and significant effort reductions.
• Oversee the effort reporting function to ensure complete accuracy and in collaboration with the Sr. Associate Director, post-award, ensure full federal compliance, collaborating with internal stakeholders and ensuring timely certification.
• Serve as the primary institutional authority for subaward financial audits (i.e., Uniform Guidance, OIA, sponsor, internal), leading audit processes specific to this area, and, in collaboration with ORSS leadership, preparing responses, and mitigating findings.
• Establish sponsored project accounts within Cayuse by thoroughly reviewing award terms, conditions, budgets, cost-sharing obligations, F&A rates, and compliance requirements.
• Manage a personal portfolio of research accounts, conducting detailed financial monitoring, budget updates, continuations, extensions and timely financial closeouts.
• Monitor monthly financial statements for assigned accounts, identifying and proactively addressing budget overruns, delayed expenditures, and cash flow concerns through regular meetings with administrators, and when necessary, faculty.
• Prepare and present comprehensive monthly metric reports for senior management, offering actionable insights and strategic recommendations based on financial data and trends.
• In collaboration with the Associate Director, Post-Award/Training, lead the training and oversight of subaward financial management tasks across the post-award team, identifying development needs and ensuring consistent application of best practices.
• Contribute to the development/refinement of post-award financial and compliance policies, procedures, and tools, optimizing operational efficiency and ensuring alignment with regulatory standards.
• Actively participate in system implementations, upgrades, and process improvement initiatives to enhance research administration operations

• Competencies (Knowledge, Skills, and Abilities Required):

• A demonstrated ability to make independent decisions, manage complex tasks, and implement policies and procedures with minimal supervision.
• Demonstrates expertise in subaward financial oversight, ensuring compliance with sponsor and institutional policies, resolving complex issue, and supporting audit readiness.
• Expertise in navigating and applying federal, state, and institutional regulations governing post-award processes, ensuring compliance and mitigating risks.
• Maintain expertise in sponsor regulations and institutional policies by attending professional development training, webinars, and research administration conferences.
• Demonstrate commitment to institutional core values of excellence, innovation, integrity, respect, teamwork, and communication.
• Cultivate and maintain collaborative relationships with internal and external stakeholders, promoting open communication, mutual respect, and shared accountability.
• Strong data analysis skills, with the ability to track, assess, and interpret key metrics to inform strategic decision-making and improve operational efficiency.
• Excellent verbal and written communication skills, with the ability to work collegially across departments, build strong relationships, and effectively train and support stakeholders.
• Proactive in identifying issues, developing creative solutions, and driving process improvements to enhance the effectiveness of post-award management.
• Embrace change and ambiguity
• • Other duties as assigned

  Minimum Education and Experience Requirements:

  Education:

  Bachelor’s degree required. Business Administration/Management or equivalent, preferred

  AND

  Experience:

  5+ years of progressive experience in research administration, with substantial expertise in post-award financial management, subaward compliance, and effort reporting.

  Previous supervisory, team leadership, or mentoring experience preferred.

  Computer skills in a PC/Windows environment, including MS Word, Excel, and PowerPoint, demonstrated by application materials and previous experience.

  Excellent written communication skills and attention to detail, as demonstrated by application materials.

  Experience working with federal, state, and private sponsor regulations (e.g., NIH, NSF, OMB Uniform Guidance)

  Demonstrated experience with financial audits, compliance, and risk management related to sponsored programs.

Work Shift

Workday Day (United States of America)

Worker Sub Type

Regular

Primary Location Address

833 Chestnut Street, Philadelphia, Pennsylvania, United States of America

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.    

Jefferson is committed to providing equal educa­tional and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status. 

Benefits

At Jefferson, we offer a comprehensive total rewards package designed to support the health and well-being of our colleagues and their families. It includes a wide range of benefits including competitive pay, health and retirement benefits, life and disability insurance, paid time off, educational benefits, financial and mental health resources and much more. Our diverse benefits offerings ensure you have the coverage and access to services you need to thrive both personally and professionally.