Swimming & Diving Team Administrator

Agency

Department

Who We Are

Texas A&M Athletics department is committed to building champions through academic achievement, athletic excellence, and national recognition of student-athletes, teams, and programs. We are a proud member of the Southeastern Conference, with more than 650 Texas A&M student-athletes competing at the NCAA Division 1-A level in 20 varsity sports.

What We Want

The Team Administrator is responsible for assisting Swimming and Diving Program with administrative duties. Handle scheduling of meetings and facilities, team travel arrangements, film exchange and meet management duties. Other duties assigned.

What You Need To Know

Salary: Commensurate based on selected candidates experience.

Cover Letter/Resume: A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section

Other: Travel Required. Nights, weekends, and holidays as required to complete assigned duties.

Qualifications

Required Education and Experience:

• Bachelor’s Degree or equivalent combination of education and experience.

• 2 years of related experience.

Required Knowledge, Skills, and Abilities:

• General knowledge of NCAA rules.

• Excellent oral and written communication skills.

• Ability to use word processing, spreadsheet, and database programs.

• Ability to multi-task and work cooperatively with others.

Preferred Qualifications:

• Master’s Degree.

• One to two years' experience working directly with a sports team doing office administration, coaching or assisting. 

Responsibilities

• SCHEDULING: Make all contracts for tournaments as well as home series. All guaranteed games must be kept within the overall budget. The contracts must be submitted to the Head Coach for approval and then a contract generated for the Athletic Director and his signature.

• TRAVEL: Setup the season s travel itineraries. This requires a bidding process on buses, airline flights and hotels. The itineraries are based on the competition time and consist of a flight, bus transportation, hotel reservations, practice time reservations and any site-specific arrangements.

• ON-CAMPUS RECRUITING: Organize and administrate recruiting weekends, including booking of the airline flight and the hotel room. The desired interviews and appointments are determined by the coaching staff. In addition, it is necessary to reserve places to eat, tours, and admissions to whatever function. The appropriate prospective student athletes' forms and requirements must be filled out prior to the visit.

• STUDENT MANAGERS: Coordinate the managers program and the training of the managers. The managers program should consist of a head manager and several assistants. Hiring, payroll, and scheduling around classes are the main responsibilities.

• PUBLIC RELATIONS: Setup speaking engagements and publicity outings for the team and members of the coaching staff. In addition, work as the initial contact person with general public, students, media and corporate sponsors. This position should act as a liaison for the program.

• CAMPUS RELATIONS: Work directly with the Sports Information Director, Promotions Director, Business Operations Staff, and other University Staff as the need arises. All facility, menu and meeting details must be arranged. Films, handouts, player appearances and guest speakers are all options that can be used throughout the swimming and diving seasons.

• COMPLIANCE: Maintains continual and thorough familiarity with all applicable NCAA, Conference, and University rules and regulations. Establishes and ensures communication and enforcement of rules and regulations concerning student-athletes: conduct, appearance, road games, punctuality and other areas as deemed appropriate.  Maintains awareness of and supports the initiatives of the Athletics Department.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.   

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 

• 12-15 days of annual paid holidays   

• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month  

• Automatic enrollment in the Teacher Retirement System of Texas 

• Health and Wellness: Free exercise programs and release time  

• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more   

• Educational release time and tuition assistance for completing a degree while a Texas A&M employee  

• Living Well, a program at Texas A&M that has been built by employees, for employees 

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.