Executive Assistant

Welcome to San Diego International Airport, where our core purpose is to create an exceptional experience for both our community and visitors from around the world. It extends beyond just flights; we embody the vibrant spirit of San Diego itself—sunny, welcoming, and full of life. We are committed to attracting, fostering, and empowering a team of talented individuals who can deliver our strategic goals:

• Advance Airport Development
• Transform the Customer Experience
• Optimize Ongoing Business
• Cultivate Our Culture

Here, you’ll find a workplace culture that is anchored in our collective mindsets: collaboration, empathy, inclusivity, thoughtful decision-making, active listening, and always believing the best in people. If you are ready to contribute to a team that values meaningful impact and enjoys the journey along the way, we invite you to apply today and help us connect our community to the world.

Why You'll Love Working at SAN:

• Location:  The new Airport Authority Administration building, located on the San Diego International Airport campus and near the waterfront, providing stunning views of our runway, San Diego Bay, the Pacific Ocean, and the city skyline.
• Salary: The hiring salary for Executive Assistant is starting at $73,407. The full pay range for Executive Assistant is $62,741-$100,385.
• Benefits: You will enjoy 14 paid holidays, 18 – 33 days of vacation (PTO), parental and child care benefits, salary continuance for family & parental leave, tuition reimbursement, ensure your future with our retirement plan options including our comprehensive pension plan and 457 defined contribution plan. Plus, take advantage of our annual employer-funded Lifestyle Spending Account, designed to support your personal development and growth activities—and much more!
• Wellness: Take advantage of multiple on-site gyms with regular fitness classes, outdoor working areas, fitness discounts for all levels and goals, monthly fruit deliveries, rewards for volunteer time, financial wellness advisors, and a campus with easy access to some of San Diego's best walking trails.
• Application Deadline: June 23. 2025.

About the Job:

The Development division is seeking for an Executive Assistant with a tech-forward mindset and a steadfast focus on strategic support to provide high-level support to a Vice President leading complex, high-visibility initiatives across airport development, planning, environmental programs, and government affairs. This executive also serves as the Authority’s Chief Development Officer, leading complex, high-visibility initiatives that shape how SAN grows responsibly and sustainably in alignment with regional needs.

As an Executive Assistant at SAN, no day unfolds exactly like the last. The ideal candidate will move with purpose, keep an eye on what’s ahead, and bring consistency to a role where relationships, timing, and details all matter. As a trusted partner, the incumbent will be known as someone that follows through, asks smart questions, and supports a leader who prioritizes collaboration. They will reflect the VP’s open-door style, becoming a steady point of connection across teams and priorities.

Supporting this executive means being part of the work that drives progress—not just for the airport, but for the broader community it serves. From public policy to capital design projects, this role offers a rare view into key initiatives that affect San Diego, the environment, and the traveling public.

What You’ll Do:

• Executive Support – Manages day-to-day priorities for the Vice President, including fielding requests, scheduling meetings, coordinating calendars, conducting research, preparing materials, and overseeing office logistics. May also support other executives and divisional leaders as needed.
• Travel & Expenses – Coordinates complex domestic and international travel arrangements and handles all related documentation, reimbursements, and payment processing.
• Information & Workflow Management – Handles sensitive communications with discretion, manages document systems and correspondence, and proactively improves processes to enhance efficiency and organization.
• Meeting & Operations Coordination – Organizes meetings and events, including scheduling, logistics, and catering. Provides guidance to administrative staff and addresses a broad range of issues requiring sound judgment and analysis.
• Stakeholder Engagement – Builds strong relationships across departments and with external partners. Represents the Vice President with professionalism, anticipating needs and resolving issues independently to support organizational goals.

The Skills You Need:

1. Administrative excellence—Manages deliverables, relationships, and expectations both independently and collaboratively to drive outcomes.
2. Interpersonal communication—Listens actively, communicates clearly across formats, and builds strong working relationships through influence and collaboration.
3. Project coordination— Translates goals into actionable plans, ensures alignment across teams, and tracks progress to meet deadlines.
4. Technology fluency – Leverages digital tools to support business needs, ensure accuracy, and improve workflow efficiency.
5. Sound judgment – Applies discretion and problem-solving skills to handle sensitive issues and make informed decisions in dynamic settings.

The Experience You Need to Have**:

• Seven years of administrative experience or any equivalent combination of education, training, and/or experience.
• Graduation with a high school diploma or G.E.D. equivalent.

Preferred Licenses; Certificates; Special Requirements:

• Certified Administrative Professional (CAP), Microsoft Office Specialist (MOS), Advanced Microsoft Suite certifications.
• Notary Public.

**Don’t meet every requirement? That’s okay. At San Diego International Airport, we value diverse experiences and a willingness to learn. Some roles require specific qualifications or degrees, but others don’t—and we're always open to individuals committed to growth and excellence. If this sounds like you, we encourage you to apply. And if it’s not the right fit, we’ll keep you in mind for future opportunities. We may have the perfect spot for you to land.

EEO Statement

It is the policy of the San Diego County Regional Airport Authority to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, SDCRAA will provide reasonable accommodations for qualified individuals with disabilities.

Physical & Mental Demands

Persons with disabilities may be able to perform the essential duties of this class with reasonable accommodation. Reasonable accommodation will be evaluated on an individual basis and depends, in part, on the specific requirements for the job, the limitations related to disability and the ability of the hiring department to accommodate the limitation. If you need any form of accommodation during the recruitment process, please inform the Talent Acquisition Partner (Recruiter).

Under California Government Code Sections 3100 - 3109, public employees are designated disaster service workers. The term "public employees" includes all persons employed by the state or any county, city, state agency, or public district. Disaster service workers are required to participate in such disaster service activities as they may be assigned to them by their employer or law.