Payroll Coordinator / Accounts Payable

This position is responsible for the timely and accurate processing of accounts payable transactions to ensure that finances are maintained in an effective, up-to-date and accurate manner. Responsible for complete payroll functions including daily monitoring and correction of punch errors to ensure staff are paid in an accurate and timely manner.

KEY RESPONSIBILITIES:

Accounts Payable:

• Performs all aspects of the accounts payable function by matching purchase orders to invoices and entering the invoices into the software according to policies and deadlines.
• Ensures timely completion of approvals by Managers and/or Directors
• Identifies errors or discrepancies and resolves before processing.
• Prepares and distributes checks, including ACH transactions and backup documentation.
• Reconciles accounts payable related accounts and submits journal entry requests to the CFO for adjustment to the general ledger.
• Researches and resolves any outstanding balances on accounts, including telephone, mail or email communications with vendors.
• Prepares manual checks as needed.
• Responsible for accurate 1099 Documentation on all vendors.

Payroll:

• Establishes and maintains confidential employee payroll files.
• Verifies payroll figures such as pay amounts, hours of work, deductions, etc.
• Obtains manager’s signature for verification of employee hours.
• Obtains overtime approvals.
• Prepares and runs bi-weekly payroll.
• Calculates and deposits payroll taxes.
• Stays abreast of tax laws and changes.

Knowledge and Experience:

• High school degree or GED
• Minimum two (2) years AP/Payroll experience.
• Knowledge of accounting software and bookkeeping principles.

Skills and Abilities:

• Maintains confidentiality of employees and vendors at all times.
• Detail oriented with accurate data entry skills.
• Effective verbal and written communication.
• Proficiency with software and/or equipment (Microsoft Office applications including Outlook, Word, and Excel.)
• Ability to work independently and as part of a team.

A full benefits package is available the first of the month following just one month of employment!

This package includes Medical (three plans to choose from), Dental (two plans to choose from), Vision, Life Insurance options, including plans for spouse and children, 401(k), Pet Insurance, Identity Theft insurance, Tuition Reimbursement, a very generous PTO plan and more!