Administrative Assistant

Description

Background

PICO California is a multi-faith network of 9 local affiliates and 529 member institutions.  We organize across 18 counties, 73 cities, 35 school districts, and over 75 percent of California’s Senate and Assembly districts. Our Vision is a  Moral Economy where all people belong, thrive, and are seen as sacred. Our Vision is a  Moral Economy where all people belong, thrive, and are seen as sacred. Our belief is that true change starts with people, their formation, relationships, and collective courage shape a better future.

Join our team

We’re seeking a proactive and detail-oriented Administrative Assistant to provide high-level support to both the Chief of Staff and Deputy Chief of Staff. This position reports directly to the Deputy Chief of Staff and is ideal for an individual who thrives in a fast-paced environment, anticipates needs, and values staying organized while managing multiple responsibilities.

Why Join Us

Meaningful Impact: Contribute to a mission-driven organization positively impacting our community.

Perks and Work-Life Harmony: We recognize the valuable contributions of our staff by offering a comprehensive benefits package and flexible work arrangements. Our commitment to your well-being extends beyond traditional benefits, providing unique perks that promote work-life balance. We strive to create an environment where you can thrive both personally and professionally.

Requirements

What You’ll Be Doing:

• Anticipate the needs of the Chief of Staff or Deputy Chief of Staff and identify opportunities to streamline processes and proactively solve problems
• Serve as a key point of contact for internal and external stakeholders, managing sensitive communications with professionalism and discretion
• Monitor and follow up on action items, ensuring tasks and priorities remain on track and aligned with strategic goals
• Coordinate and support cross-functional initiatives on behalf of the Chief of Staff and Deputy Chief of Staff
• Assist in managing confidential projects, research assignments, and time-sensitive deliverables 
• Maintain awareness of ongoing priorities and upcoming needs to anticipate support proactively
• Track deadlines, coordinate with internal and external stakeholders, and assist in the preparation of reports and materials

Our Ideal Candidate:

• Minimum 3 years of experience in an administrative support role, preferably supporting senior leadership or high-level executives
• Strong Proficiency with widely used office productivity software such as Google Workspace or MS Office 
• Familiarity with collaboration platforms
• Proven ability to manage multiple tasks and deadlines with a high level of accuracy and attention to detail
• Strong organizational skills and the ability to prioritize work effectively in a fast-paced environment
• Excellent written and verbal communication skills
• Proactive and forward-thinking, with a solution-oriented mindset

Compensation and Benefits 

PICO California is committed to diversity in its staff and offers a competitive salary and comprehensive benefits, including the flexibility of a hybrid work arrangement, 100% employer-paid health, vision, and dental coverage for staff members and their dependents, and a robust 401(k) plan. Generous paid time off, including holidays, to complement our supportive and collaborative culture. Salary Range-$70,000-$85,000

Equal Opportunity Employer

We provide equal employment opportunities to all staff and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, veteran status, or any other consideration made unlawful by federal, state, or local laws.