Office of Clinical Systems Administrative Coordinator

Department Overview

The School of Dentistry shares the mission of the Oregon Health & Science University to provide educational programs, basic and clinical research, and high-quality care and community programs. We strive to foster an environment of mutual respect where the free exchange of ideas can flourish. The dental school prepares graduates in general dentistry and the dental specialties to deliver compassionate and ethical oro-facial health care. 

Function/Duties of Position

This position provides complex administrative support to the Sr. Associate Dean for Clinical Systems in the School of Dentistry at OHSU. The OCS Administrative Coordinator provides general and program specific administrative services to support the smooth and efficient operation of the Office of Clinical Systems.

 

Job duties include calendaring, note-taking, maintaining records; activities related to the recruitment, onboarding and orientation of new clinical faculty and staff; clinical orientation for student learners and residents; maintaining on-call system for predoctoral faculty; compliance tracking, p-card reconciliation, travel arrangements; project management support; and IT contact for the System.

 

This position maintains a schedule of regular business hours and a hybrid work location, working on-site 3 days per week, and additional days, as needed. 

Required Qualifications

• Four years of general office or secretarial experience; OR
• Associate's degree or certificate in office occupations or office technology and two years of general office or secretarial experience; OR
• Bachelor's degree and two years of general office or secretarial experience; OR
• An equivalent combination of training and experience
• Experience with room reservations, ordering catering, setting up video conferencing
• Must have demonstrated experience working in confidential situations
• Must have previous experience with electronic scheduling software such as Outlook
• Previous experience disseminating policies and procedures
• Excellent communication skills, both written and verbal; ability to know when to use discretion
• Ability to process a high amount of transactions, with accuracy and priority
• Proficiency with MS Office (Outlook, Word, Excel, PowerPoint) and ability to learn new technologies

All are welcome

Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or [email protected].