HR Coordinator

Description

About National Rarities

National Rarities is a premier estate buying company headquartered in St. Louis, Missouri. We partner with jewelry stores across the country to host multi-buying events where customers bring in valuables – like fine jewelry and luxury goods – for expert evaluation and no-obligation offers. We’re a fast growing company with a passion for customer service, education, and professional development.

Job Overview

The HR Coordinator supports the effective and efficient operations of the Human Resources department by performing a variety of administrative tasks and assisting with HR processes. This role requires strong attention to detail, confidentiality, and the ability to manage multiple priorities in a fast-paced environment. 

Requirements

Responsibilities and Duties

• Maintain accurate and up-to-date human resource files, records, and documentation, including confidential employee files.
• Process, verify, and maintain documentation related to personnel activities such as hiring, onboarding, time and labor, recruitment, performance evaluations, promotions, and job classifications.
• Provide administrative support to the HR team, including creating presentations, company communications, and HR correspondence.
• Monitor and respond to emails sent to the HR inbox, triaging or escalating as appropriate.
• Respond to frequently asked questions from applicants and employees regarding standard policies, benefits, and hiring processes; refer complex inquiries to senior HR staff or management.
• Maintain office supplies and equipment for the HR team (e.g., paper, toner, onboarding materials).  
• Schedule and organize appointments, meetings, and events for the HR department.
• Coordinate and support special HR events such as onboarding, orientation, benefits enrollment, terminations, and company-wide meetings.
• Support the payroll process through accurate and timely administrative data entry. 
• Assist with recruiting activities as needed, including scheduling interviews and supporting applicant communication. 
• Perform other duties as assigned.

Qualifications

• Excellent verbal and written communication skills. 
• Ability to maintain strict confidentiality and handle sensitive information with discretion. 
• Strong organizational and time management skills with the ability to prioritize tasks effectively.
• High attention to detail and accuracy.
• Proficient in Google Workspace (Docs, Sheets, Gmail, Calendar) and Microsoft Office Suite.
• Experience with Paylocity or another HRIS is preferred, or the ability to learn quickly.  
• Ability to thrive in a high-paced and occasionally stressful environment.
• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Education and Experience:

• Associate’s degree in HR or related business field preferred.
• At least one-year prior administrative Human Resource experience required.

Benefits

• Health Insurance: Company contributions for Medical, Dental, and Vision
• 401(k): With a generous company match
• PTO: 15 days after 60 days of employment
• Paid holidays and family leave
• $250 annual attire reimbursement
• $20/month phone reimbursement
• Optional Coverage: Voluntary Short-Term Disability and Voluntary Additional Life Insurance