Office and HR Manager

This is a fantastic opportunity to join the market-leading AI company, Luminance. Named in Forbes AI 50 Most Promising AI Companies in the World, Luminance Legal-GradeTM AI is the world’s most advanced AI technology for every touchpoint a business has with its contracts. In this role you will be responsible for ensuring the smooth and efficient operation of our New York office and managing the full spectrum of HR functions both in New York and beyond, supporting the growth of our fast-paced business across the US and Canada.

Responsibilities

Facilities Management

• Oversee the day-to-day management of the New York office, as well as office spaces across the region.
• Coordinate with wider business functions (e.g. executive management, IT, operations, training & enablement etc) as required to effectively manage day-to-day operations in the region, including coordinating visitors.
• Pro-actively manage ongoing relationships with building and service vendors (cleaning, security, utilities, catering etc) across our premises.
• Ensure health, safety, and environmental (HSE) compliance in accordance with industry standards and regulatory requirements.
• Potential for a successful candidate to lead office expansion projects or relocations during growth phases and for the role to become a regional lead.

Human Resources Management

• Support leadership with local workforce planning and talent acquisition.
• Oversee staff onboarding processes across the region, ensuring a seamless integration into company culture and systems.
• Manage ongoing employee relations and ensure that wider business culture and values are embedded and fostered.
• Work with wider business functions (e.g. legal, compliance) to ensure local policies adhere to company, regional and industry standards.

• Strong organizational skills with the ability to prioritize in a dynamic setting.
• Clear and empathetic communicator; able to influence across departments.
• Motivated self-starter who is ready to make a real impact in a fast-growing company
• A problem solver who can think creatively and laterally.
• 2–5+ years’ experience in a dual-role or HR/Facilities position
• Experience supporting scale-up operations in agile environments considered favourably