Cash Applications / Accounts Receivable Specialist

Description

Kooks Custom Headers is searching for a high energy Cash Applications / Account Receivable Specialist that is ready to make an impact! The successful candidate will play a crucial role in processing cash applications, managing customer accounts, and ensuring compliance with established controls and policies.

Essential Functions

• Accurately and efficiently handle cash applications using established procedures.
• Post all cash receipts, discounts, allowances, price difference, returns and other charge backs to customer accounts timely and accurately.
• Review all invoices for proper discounts and review receivables for collections.
• Maintain up-to-date billing system and allocate payments properly.
• Maintain thorough, well organized accounts receivable customer files.
• Investigate and resolve any discrepancies or irregularities in cash applications.
• Engage with customers, credit department, and distribution centers for clarifications on payment details as necessary.
• Monitor customer account details for non-payments, delayed payments and other irregularities.
• Daily cash applications for eCommerce/web sales transactions from platforms like Affirm, PayPal, Auth.net.
• Engage in communication with customers via phone, email, or mail.
• Conduct research to reconcile all cash applications to completion.
• Monitor and manage customer account balances and transactions.
• Adhere to and ensure compliance with controls and policies.
• Handle non-standard transactions and account balances.
• Uphold all company policies, procedures, and accounting guidelines.
• Complete other miscellaneous accounting tasks depending on the immediate needs of the department.
• Perform other duties as assigned by the manager.

Education and Experience

• Must have working knowledge of GAAP
• Prefer Associate’s degree or at least 3 years of cash applications experience
• Prior experience in a manufacturing or production environment
• Experience with Shopify, Avalara (Avatax), and Visual ERP systems preferred 
• Proficient in Microsoft Excel, including pivot tables, VLOOKUP’s, and other advanced functions
• Experience in managing Accounts Receivable (AR) is a must

Physical demands

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times. 
• Must be able to access and navigate each department at the organization’s facilities. 

Disclaimers

Kooks Custom Headers reserves the right to revise, change or modify the duties and responsibilities of this position at any time to meet business needs, with or without notice. This job description may not list all duties for this position. This job description is not a contract of employment, and all employment unless otherwise disclosed is “at will” and either the incumbent or the company may terminate employment at any time for any reason.

Kooks Custom Headers is an Equal opportunity, inclusive employer and will consider all applicants for employment with the Company based on merit, competence, and qualifications without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, or any other category protected by federal, state, or local law.