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Administrative Assistant

Kirmayer Fitness Center • Kansas City Metro Area • Full-time

$50,256

per year

Event Planning Scheduling Administrative Support Office Management Travel Arrangements

Job Description

Department:

SOM KC Neurology - Neuromuscular

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Neuromuscular Staff

Position Title:

Administrative Assistant

Job Family Group:

Professional Staff

Job Description Summary:

Assistant to the director of the Neuromuscular Research Division, including scheduling and sending correspondence on behalf of the director and/or department. Compiles information, prepares reports, and is involved in implementing departmental policies.

The incumbent will provide administrative support to the Neuromuscular Research Division within the Neurology Department at KUMC. Tasks include event planning, coordinating travel arrangements, processing travel reimbursements, scheduling meetings, coordinating schedules, and purchasing supplies and materials.

Job Description:

Assist with the planning, coordination, and execution of the Neuromuscular Review Course meetings and events.
Make travel arrangements (including setting up travel company) and prepare and submit travel reimbursement requests in accordance with institutional policies and procedures.
Assist with scheduling for division director
Assist with updating CVs for physicians in the Neuromuscular Research Division
Order, track, and maintain office supplies for faculty and staff within the division
Process expense reports for faculty and staff within the division
Schedule meetings and coordinate schedules as needed
Plan and organize meals and other events for faculty and staff within the division
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.

Required Qualifications

Education: Bachelor’s degree in business administration or related field, with at least one year of relevant work experience. Experience may be substituted for education on a year-for-year basis.
Education: Associate degree in business or a related field. Experience may be substituted for education on a year-for-year basis. Education used for degree equivalency must be in addition to the work experience requirement.

ork Experience: Two (2) years’ related work experience.

Preferred Qualifications

Education: Bachelor’s degree in business or a related field.

Skills

Oral and written communication skills.
Detail oriented, organizational, and multi-tasking skills.
Collaboration skills.
Word processing and spreadsheet skills.
Customer service skills.

Required Documents:

Resume/CV
Cover Letter

Comprehensive Benefits Package:

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html

Employee Type:

Regular

Time Type:

Full time

Rate Type:

Hourly

Compensation Statement:

The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.